Called to order 7:06pm at Big Tom’s Eastside.

Minutes accepted as written.

No treasurer’s report.

Pathway project (Elaine) - the location we submitted is also planned for fixes by Public Works, so our project will definitely be accepted, and we should look forward to a successful project. Will have more info after staff comes back from vacation.

Legion way trees letter (Elaine) - draft letter submitted to board for supporting Legion Way tree management plan; approved as written. Elaine will follow up to make sure it gets sent in on ENA letterhead.

Newsletter delivery update (Ruth): Mostly went well. Some routes had incorrect numbers. Discussed whether to deliver to big apartment block on Eastside, agreed that we should get some to those folks. Ruth will be continuing to update the list.

Picnic

• Need insert for yard signs: “ENA Picnic/August 21/11 am/Lions Park” in BIG font. Elaine will create and email; Bev will make sure hard copies get to those who need them. Elaine will also make sure that there are signs up at the park shelter.
• Discussion of food. Don will be picking up bbq at 10am and set up by park shelter by 10:30am. He will also get anything we need from Costco, including an awning as discussed at the last meeting. Ruth will bring paper goods from our existing supply. Info is needed about status of hot dogs and water.
• Discussion of entertainment and information booths, status report to follow. Ruth suggested checking with the parks department about borrowing sports equipment for the kids.
• Materials needed for our table: potluck fliers (Bev will make), membership forms (Elaine will bring), email address signup, volunteering signup.

September potluck (Ruth) - Discussed location, decided to go with the church because of the lateness of the season. Also determined that board meeting would be two days earlier, so we will handle any board business at the potluck if necessary.

Newsletter - Discussed when to put out next newsletter. Decided that if we have a candidates forum for the next election, we should put out a newsletter prior to the October potluck. Bev will contact candidates after the primary to invite them to our event. Newsletter content deadline will be (approx) Sept 13. Proposed articles: school, pathway, legion way, meet the neighbor, treasurer/president, park update, ping-pong (?). Elaine will edit this edition, please email any additional story ideas.

Adjourned 7:50pm.

Next board meeting September 16 at Light & Life Church.

Called to order at 7:11 pm.

June minutes: approved.

Treasurer’s report: $818.64 in checking, $525.85 in savings, $1289.17 in sign fund, $1006.48 in certificate. 20 up-to-date dues-paying members.

Discussed content and layout of summer newsletter.

Discussed whether to use dues reminders. Yes? Also, Jenni will get a new pouch to hold dues money turned in at events.

Jenni got a copy of our certificate of incorporation, following a prior meeting’s discussion.

Picnic: BBQ secured, will be loaned from local business. We will provide an ad in the newsletter. Ruth is getting supplies (paper goods?). Elaine requested that we order burgers from Stewarts Meats again, all agreed. Chad will contact Kenny (?) about hot dogs. Don will contact someone at South Bay BBQ. Discussed music: Elaine will forward contact information from performer who contact her earlier in the year. Discussion of other performers, info booths. Informal asks to potential groups over the next two weeks.

Suggested purchase of an awning for use at the picnic and other events. Maximum $100, white, preferred with a lip on the sides for stenciling our name. Moved, seconded, approved.

Adjourned at 8:25 pm

Present: Ruth Middlebrook, Bev Kooi, Chad Akins, Elaine Nelson, Jenni Fleming

Don Lemaster could not attend, but let Chad know that he’s voting yes on pathway project and has someone for BBQ duty at the picnic.

May minutes, Elaine: approved.

Treasurers Report, Jenni: $525.74 in checking, $1288.90 in the signs fund, $812.98 in savings, $1005.28 in a certificate of deposit.

Pathways Project, Elaine: discussed the potential project at Fairview and 10th, cleaning up a pathway as part of a city pilot project. Elaine will submit the application and be the volunteer lead on this project. Approved.

Newsletter, Bev: discussion, including picnic planning. Bev has final outline of articles.

T-shirts: came up during discussion of newsletter. Elaine will resend cafe press shop link. Also discussed a graphic done by Nikki McClure during the logo contest, we’d like to ask about using that as well for t-shirts, etc.

Picnic, Chad: discussion. Chad will write letter to coop to see if we can coordinate our picnics. We decided on tentative menu: pending other donations, same as in previous years.

Advertising for picnic and newsletter, Jenni: get correct info onto the website for rates. Elaine will find her draft letter. Set target of approaching 20-25 businesses for ads, Chad will mail, Jenni will handle follow-up.

501(c)3, Chad: with annual revenue of under $5000, not a whole lot of benefit. Also, we need a mission statement.

FYI, Ruth: Olympian will be featuring various n’hoods.

Park meeting, Elaine: Quick update on what happened at the public meeting, followed by discussion.

Future agenda: mission statement. (not July, but some other meeting)

Next agenda: picnic.

Adjourned 8:20 pm

Next meeting - July 13, Ruth will not be here.

The monthly potlucks that started this spring will be replacing our prior schedule of general meetings. The potlucks are held on the third Thursday of every month at 6pm at the Light & Life Church, except in August (and possibly December). All are invited, please bring enough to share. Board elections will be held at the February meeting.

The newsletter schedule is also changing. We’re still working on a complete annual schedule, but for sure there will be a newsletter coming out in early August.

The 2010 picnic will be held on Saturday, August 21 at Lions Park. We are looking for volunteers to organize and to assist on the day of the event.

The ENA Board meetings are moving to the second Tuesday of the month. They will probably be held at the fire station on Eastside.

We are changing how our email lists are organized. This list (”ena-announce”) will be used solely for announcements of ENA events and activities, and for official city announcements that are specific to the neighborhood. These items will also be posted to the ENA website. The ena-discuss list will be open for posting by all members - we invite you to join and post your own events and other notices that may be of interest to your neighbors.

Update your list memberships:

• Announcements list: http://groups.google.com/group/ena-announce
• Discussion list: http://groups.google.com/group/ena-discussion

Thanks for your involvement with the ENA!

Present: Elaine Nelson, Chad Akins, Jenni Fleming, Don LeMaster, Bev Kooi, Ruth Middlebrook

Call to order 7:11pmApril minutes: Elaine will review and resend April minutes for approval at the June meeting.

Chad presented a map with all individual units. Examined map, discussed uses.

Discussed this schedule - moved that we continue 2nd Tuesday, 7pm. second, voted all ayes. All potlucks to be general meetings: moved, seconded, all ayes.

Treasurer’s report (Jenni) - savings: $525.62, signs fund: $1288.62, checking: $843.27, certificate: $1004.04. Discussion of how people know when their dues are up. Bev suggested tracking, and sending reminders when dues are up. Discussion of solicitation. (bookkeeping rules? privacy rules?) I will find examples of soliciting dues renewal.

Non profit update (Chad) - waiting for electronic IRS filing, greatly reduced fee. Chad will send info to Don. Set to discuss at next meeting. Jenni will call sec of state about articles of incorporation.

Discussion of email lists, other electronic communication (Elaine): ena-announcement (ENA-only events, city notices relevant to n’hood), ena-discussion (open to all for notices & conversation). Can pictures be posted to the email list? Going to let Facebook lie fallow.

Picnic: Decided on date of August 21.

Newsletter (Bev): July 9 is story deadline. Ruth will have for delivery on July 27. Delivery by August 8. Stories: Lions Park? Picnic. Potlucks (Ruth). Meet neighbors. Survey? (Send CutePDF info to Bev.) Madison article (Ruth will talk to Yvonne). Gardening. Discussion of ad pricing. Jenni will write a draft letter.

Adjourned 8:43pm

Next meeting: June 8
Tentative agenda: 501(c)3 filing; dues renewal process; rough version of newsletter, specifically survey

Agenda - tentative, please bring/send suggestions

* Meeting schedule (ie, does this work for everybody?)
* Notice posting process (Elaine is working on a process)
* Newsletter (?)
* Non-profit report

Reminder of notes from recent informal meeting:

1) Separating the board meetings from the potlucks. Tentatively, we
are looking at the 2nd Tuesdays for board meetings. We will try this
with our next board meeting, now scheduled for Tuesday May 11 at 7pm.

2) Discontinuing separate “general” meetings, since the potlucks are
open to all members. We do still need to have board elections at the
February meeting/potluck.

3) Don has agreed to take on programming for the potluck evenings.
Anyone who has ideas or connections should let him know.

4) Bev is TEMPORARILY serving as newsletter editor. We discussed
changing the timing and frequency of the newsletter.

Present: Elaine Nelson, Chad Akins, Bev Kooi, Jenni Fleming, Don LeMaster, Yvonne Fish, Kerry Smith, plus several guests.

Called to order 7:04 pm

Sign distribution - request to put fewer words and bigger lettering. will make blanks to put on the website. suggestion of focusing on “third Thursday”, discussion of formatting for best visibility

Discussion of agenda process - post draft at the beginning of the potluck, have people review and add if necessary. Jenni will bring bulletin board, we’ll have a spot for announcements, signup sheet.

March minutes, moved, seconded, approved.

Business cards (Bev): if you have business cards, share with the people at your table. board members will get them, paid members can also get a set of 10 to have info to share with neighbors. put out sign-up sheets: who has signs, do you want biz cards, would you like meeting reminder call.

Picnic (Chad): had noticed that our picnic and the co-op’s were close together. should we pursue a joint event? need to start planning now. discussion of options. 1980 block party! picnic committee: Chad, Ruth, Don. they will set date, etc.  Chad will check into whether we can coordinate with the co-op on a joint picnic. neighbors or more public?

Member outreach (Chad): incentive idea: reflective house number signs, make it easier for paid members to order from the fire department. ($15) He is willing to do that, thinks it’s a good marketing for the ENA. discussion: what is the value for dues-paying members. [missed a chunk of discussion, something about delivery, and which are legal and which are not. Chad is working on a manual.]

General meetings: move them to the potluck dates.

Newsletter, will have another meeting April 29, 7pm at Don’s to finalize dates, etc. If you’re interested, come.

Spring city grants (Chad): will be looking at, see if it’s something we can/should apply for. due at the end of the month. discussion.

501(c)3 (Chad): will have a presentation/report ready for the next board meeting.

Communications methods: streamlining, especially the Google groups. Elaine would like to have a get-together about the website. Bev is interested in using it as an incentive: able to post if you are only a paid member? Chad is only willing to set it up like that if/when we get our 501(c)3, doesn’t think we should limit our services.

CafePress: items with our logo? Have created some for one-off gifts for past board members. Yes, add to site.

Additional discussion. Chad: open to other ideas for bonus items/incentives at the picnic. Don likes the idea of putting something out with the house sign that includes an ENA sticker. (Chad will post pic of sign)

Adjourned 7:52pm

Called to order 6:37, after potluck

Present: Don LeMaster, Elaine Nelson, Sam Schroeder, Chad Akins, Kerry Smith, Ruth Middlebrook, Bev Kooi

Absent: Yvonne Fish, Jenni Fleming (Nathan Allan submitted his resignation from the board by email earlier this month.)

Guests: Janine Gates, David Brune, Susan Haring, Heather Hansen

Introductions.

Janine asked if we could move the dinner later in the evening, and that was received well. [I don't have written down what time: 6 or 6:30?]

Chipper coming to Ruth’s this Saturday.

Discussion of doing more advertising with potlucks, as well as email & Facebook generally.

A reminder article about graffiti on trash cans will be on Janine’s blog. Discussion of graffiti & other aesthetics issues re: trash bins.

Elaine is looking for someone to take on newsletter editing. Bev may be interested in assisting. Ruth may be able to help with distribution.

Chad brought up a project concept for redeveloping around 4th, State, Boulevard, that he is working on: “East end urban renewal project” Discussion.

Don brought up the issue of becoming a 501(c)3, to go to the next level, be available to receive grants. Big thing that came up at last meeting was desire for a meeting place, maybe even a building. How do we get more money? How do we get participation from the 1100 residents? Discussion of pros and cons. Chad and Don are willing to work on putting together the proposal to bring back to the board. Janine asked if any other NAs are 501c3s. Bev proposed having Chad and Don research and bring a proposal about nonprofit status back to the board. Moved, seconded, approved.

Slate of officers was nominated: Chad Akins for President, Don LeMaster for Vice President, Elaine for Secretary, Jenni for Treasurer. Moved, seconded, approved.

Discussion of publicity concerns.

Discussion of business cards. Chad will get the information to go on the cards and give it to Bev.

Garden walk. Heather will be planning the event, group decided on April 11, probably around 1:30 or 2pm. Suggestions for gardens were discussed, several individuals were mentioned. Elaine will post request for gardens on media.

Chad will get yard signs from Nathan.

We will have a meeting specifically for newsletter: Thursday April 1, Don’s house, 7pm. Elaine will bring all the materials that she has for both editing and distribution.

Adjourned 7:30pm