Category: Minutes

Present: Chad, Elaine, Mark, Jessie, Casey, Nathan, Ann
Absent: Jody, Luke, Carol
Guests from New Bridge: [?], David, Don
Notes taken by Elaine in Carol’s absence

Chad passed information about CERT, shared a thank you card that came in the mail, and the new community rebate cards. Storman’s may be making a keychain-sized card.

Introductions: David Gaber, Don Stark, Eddie Willingham from New Bridge in addition to those present.

No minutes from February, suspended approval until next time.

1. Signs: Jody has a spreadsheet of all the things that need to be done. Nathan: signs are ready, need to notify the neighbors as a courtesy, get utility markings. Walt will provide a powered auger! Jody’s husband, Andy, is going to drill the holes. Nathan will take the signs to Jody. Jessica has the map, but not precise locations. Feed information to Chad. Want to get this set this month. Eddie has enthusiastic youth who may be able to help…but not with the auger! Joe Hyer mentioned some service opportunities at the parks.

2. Newsletter: I summarized, as best I could, the meeting that Luke, Jessie, and I had. [notes later] Chad asked if we advertise in any other venues. Jessie: update on New Bridge activities? Would work for Ann if we had copies to her around the 20th or 21st of April. Send out deadlines to everybody. Might be able to work out a deal with Don Stark on printing, if we provide paper. (previously cost $230) Would need to work out folding, or not. Treasurer’s Report, incl. thanking in-kind donors.
3. Online dues payment, need to finalize with PayPal. Chad: can also do some direct deposits from WSECU members to ENA acct.; very helpful people there.

4. Can we use UBI instead of EIN? Is it too much of a hoop to get that number, too scary dealing with IRS? Big step in terms of reporting sales tax.

5. Treasurer’s report: $150 of income this month. $330 in expenses. Newsletter continues to be our greatest expense. Sounds scary, but normal for this time of year. We started the year with $1000 with non-earmarked money, $1240 of earmarked money. Agreed to spend $40 on recognition for Jody.

Need to schedule meeting to talk about business number, or communicate by email.

6. New Bridge info. They want to be involved w/community, including more people in these kinds of meetings. He needs help from others in their group; David & Don will be part of that. Want to keep tabs on things they can do to be neighborly. Lots going on! Passed around drawing of architectural concepts. Priority 1 is moving in admin offices. Sprinkler systems right now. Multipurpose room, under carpet, was asphalt, not concrete. (Enclosed later, after building was built.) Hope to have staff in offices around April 1. Starting to dig ditches, related to stormwater? Looks like everything is connected correctly, not sewage to stormdrain! Parking lot will be big undertaking, moving lots of stuff out, bring materials in, and repaving. Keeping part of the field, the rest going to parking lot. Existing materials came from the bottom of the port, have to be dug out. Porous asphalt, will be retention from water coming down the hill, should perc down. Grounds and building are all one master plan. Hoping to have first service Oct. 8. HVAC coming along fine. Entrance will be off of 10th. Will bring laptop next time with 3D modeling. Will there people working there during the week? Yes, full-time staff. Ann can bring the next newsletter directly to them. Easter Egg Hunt…will be at Centennial, which is where they meet now. (More of an announcement to follow online.) Chad: interested in gathering memories from the old school, would like to have them involved. In comparison to his experience at Waller Road Elementary. Maybe could find out when the roof went over the multipurpose room! Think about an insert to the newsletter. Seem to have reduced graffiti. Chad: lots of interest at neighborhood association pres meetings in the hill back behind the park; in the redesign, is there any way for community members to put input re: parking lot? is already set. Is there landscaping that can be done on the slope that would help remediate? might be able to share parking lot with the park. some of the hill area is part of their property, will be cut back in parking lot process? rodent problems? no, not really; more across the street. might put other berries to replace blackberries out on the corner (10th & Central?).

Mark: joint picnic with New Bridge this year? do members live in the neighborhood? don’t know. seed #2: thank you ad in next newsletter in thanks for largest donation in ENA history? Chad: maybe get graphic of building plan for newsletter.

next: meeting with city council & neighborhood presidents, 4x/year, Peter G. is very active; help define for the council neighborhood goals. Peter & Chad talked about best practices for community marketing, Peter wants to redraft ordinance by which neighborhood assoc’s are charted. What are the flaws? Similar to the audit Joe Hyer did with nonprofits working with the city; make uniform for all associations. Some positives, some negatives. Chad will be participating in the workgroup, lots and lots of meetings. Will probably be on wifi committee with TCTV/City of Oly.

Don: questions about the association. Elaine mentioned that renters can be involved. $10 dues, optional. Nathan: some people inbetween us and DNA want to be “annexed” by our association.

Chad: conversation re: annexing? Includes Capitol Apartments. Pre-dawn invasion? Mandatory board membership? What does it take to actually redraw the lines? Might need to wait to put in signs…. Chad will look into it, work with Eric Fleming. That area doesn’t have a voice now. Send any tips to Chad.

[newsletter story on annexation?]

Next meeting is April 19, open to public.

Nathan: suggestion for summer board meeting, barbecue! June? July?

Goals for 2007? Chad suggested discussing online. Meeting is going on long, might continue to ride on agenda otherwise.

Nathan’s idea for the scenic park. One project like that for this group: plenty! We are now one of the groups that is predisposed to get the grant. Discussion of “pea patch” idea; losing the existing one. Would have a good role as a way to involve more people.

Sidewalk on 10th?

Chad will talk to CP&D about their plans & funds. Nathan will talk to Jody about the grant. Is it really a park?! Chad will look on assessor’s website. Transfer was supposed to be done 6 mos/1 year ago….

Meeting location for next month? TBD.

ENA Board minutes from Thurs. Jan 25th 2007
Swantown Inn                 7:05

Members present
Jody Suhrbier
Nathan Allan
Mark Bergeson
Carol Wilson
Casey Allan
Ann Mataczynski
Katie Stoll
Elaine Nelson
Chad Akins

The minutes were amended to read that the Dentist’s office donated $600.00 to the sign project not $60.00.  They were then approved as amended.  Katie moved we approved the amended minutes and Ann seconded it.

Elaine will begin again contacting people for advertising in the newsletter. Chad suggested contacting the Secretary of State to get the names of people in the area with home based businesses.  Katie and Elaine will come up with a game plan to make better use of the advertising possibilites.

The general meeting is on Thurs Feb 8th. It will be at the Light and Life Church as usual. There will be an update on the New Bridge Church at Madison, a presentation on the plans for the trees on Legion, a presentation on being prepared for emergencies by the fire department, and elections to the board.  Jody will structure this so that the meeting will end by 9:00.

Since Carol won’t be at the meeting arrangements were made for refreshments.

Terri Zander has decided not to run for the board  Katie, Jody, Mark and Carol have agreed to run again. Both Chad and Elaine volunteered to run for the board.

It was suggested by Nathan that we figure out a way to welcome new people to the neighborhood.. Perhaps we could all be given post cards to hand out to people we see moving into the neighborhood. We could offer them coupons and information.

Chad is still working on the wi-fi project. He is continuing to look at ordinances and permits to offer a free wireless network in the neighborhood.

A copy of a letter was circulated around the board about a nuisance address on Legion Way. Some concerns have been expressed by about 12 households in that area. Lots of suspicious activities in the area.

Mark handed out a detailed treasurer’s report.

Chad agreed to contact AmeriCorps in regards to their offer involving a group project to facilitate community beautification. He will post his information on the website.

Ron Jones may be attending our May general meeting to tell us more about the city’s plan to make the revamping of the waste disposal process. The goal is to make the city waste free.

The next board meeting will be Thurs. Feb.15th at Carol’s house. We need to hold board elections.

Respectfully submitted    Carol Wilson ENA secretary

These are draft minutes taken by Elaine Nelson, the ENA Webmaster, filling in for the secretary.

ENA Board Mtg Minutes
515 Central St.
Thurs., June 15th, 7pm

Introductions

Present

• Jody S.
• Margaret
• Ann
• Nate
• Terry
• Elaine (taking minutes in lieu of the absent secretary)
• Sarah Clinton
• Katie
• Mark
• [church guy]

Reviewed minutes. Question clarifying potential development on 11^th & Central, office space, discussion of difficulty to see the yellow notice sign.

Jody is taking land-use notices from the city and putting them in a binder; passed it around. Terry has a mapping system, could plot them out on the map. Jody and Terry will discuss it later. [would that be good for a Google map (like on the ENA homepage)?]

Minutes were moved, seconded, approved.

Jerome Parker at last meeting about log export facility. Mark wrote a letter to be sent to the city council, with editing by Jody. Reviewed the letter. [I missed a chunk of what Mark said — ah, no rush in talking to Jerry (???).] Will let him know when it’s the best time to send it. Could be some tricky issues with appropriate timing, and when the city council can/will pay attention. Terry: do we want a response from the council letting us know what they plan to do? Mark didn’t see it as necessary to require a response; just want to let the city know where we stand. Jody: included cc to port — is that a good thing? Mark: do we want to tip our hand? Would it be useful? Terry: doesn’t think it’ll influence them at all, referenced the recent protests. Margaret: doesn’t think it’ll make any difference, but is probably the right thing to do. Others concur. Mark: could also copy or address to the city manager. Nate suggests a copy to the Olympian, might annoy some but also have influence. Katie asks what news coverage has been: some, fairly mild. Ann passed around some articles from the Green Pages. Terry was at a planning meeting about this; they have a number of trucks that bounces around, and if they really plan to go 24/7, number could double.

Will address to city council, cc Steve Hall, Port, Olympian. I can also post to Olyblog. If somebody wants to rework as a letter to the editor, that would be great.

Mark also has some articles on ship exhaust.

Action: authorize Jody to send letter at the appropriate time. Moved, seconded, approved.

Entrance sign project

No updates from Jessica. Nate has a vector version of the logo, so it can be resized. He doesn’t think Ziegler’s is ever going to get back to us. Margaret talked about the signs at East Bay Drive. Nate might take some pictures. Which kind of sign? Either can be done. We’ll do the reflective aluminum style. Also, a two-post sign might have room for hanging meeting notices. Size? 2×3 feet — which direction, where does the name go? Nate will do a mockup by the next meeting. He’s been keeping Ken (artist) in the loop. Discussion of locations.

Chipping events

Margaret: went fine, they arrived early, stayed almost the whole two hours. Not too happy with the city people’s attitude, showing up early and only wanting to stay while people were there.

Jody’s report from Tom: has had problems with people dumping debris at his house, including debris that couldn’t have been chipped. Might be good for next year to not include his address, only the phone number so people have to call first. Jody’s other idea: would like to set up a work party to help grab all the junk Tom can’t use and haul it to eastside yard waste place. Minimal charge to drop off. Margaret’s truck is available, but not this Saturday. Mark would be happy to help. Jody will talk more and let everybody know. Sarah also has a truck. Authorized spending money to dump: moved, seconded, passed.

Church update (at old Madison School)

Moving forward, finishing building planning. Trying to get in ASAP, going through conditional use process. Roof, parking are particular issues. Will be making lot more pervious. (?) Tests to be done on soil. Not planning a lot of structural changes. Current design will take some of field for parking. Timeline: still don’t know, depends on application approval.

Want to do an outdoor sale, people in the church want to contribute to the costs of moving/building/etc, through this sale. Would like to invite ENA as well; benefits of any individual’s sale would be up to that individual. Probably to be held in July. Promotion could be done jointly. Like the DNA sale, and Carylon (?) association does the same thing. Everybody would run their own table, and promote as neighborhood sale.

Brought up Jean’s comments as in the last minutes (April meeting), her concern about the organizational or financial stability of the church, whether they’ll be required to spend any money up front. They are spending plenty on the fixing-up side! Terms are favorable to them; they don’t do an offering/pass a plate, removed it from the service. Did it for the first time last week; after that, he’s excited. (Good response, obviously.) Looking forward to getting in & staying. Planning a school? No.

Timing of garage sale? Mark suggests holding off until August to coincide with promotion of picnic. Would have it at the Madison ballfield.

Issues with covered area — people taking shelter, building bonfires. Call him — call the police. Talking about making it more presentable/dressy.

Guard Training

Margaret: upset about training exercises (riot control) in the school grounds. Has never seen them doing that there before. Concerned/upset about it being done so close to the protests. Jim sent emails to the school board; their response was that they didn’t know what was going on. Letter — school grounds are parks when schools are not in session. Training was already scheduled for that time.

Mark mentioned noise complaint. Jody asked Margaret to draft a letter on our behalf; she will also be continuing to follow up with the parks dept. Terry expressed concern about continuing encroachment of military. Discussion of the protests and what actually happened. Will talk more via email.

Treasurer report

Doing a lot better than used to be doing — people responded. Up to about $500 ea. in checking/savings. Nate: how many people signed up after general meeting? Approx. 20. Will have a formal report for next meeting. Took the rest of his time to read sound bites about cargo ship exhaust. Ew!

Requested amendment to earlier motion: Jody to send final version of letter after edits.

Lakefair

Terry doesn’t want to do ice cream distribution this year. Margaret is in favor of continuing and will volunteer. Mark thinks 200 is too many, maybe just 100 or 150 split between the two spots. Need at least one other person…. Usually distribute about an hour before fireworks. Volunteer Jessica? Last year we got a $25 grant from Ralph’s towards purchase. Jody will see about getting a contribution this year.

Safety

Edison & Legion person had car breakin, bike was stolen. A couple of other people in that general area have had car breakins as well. Keep an eye out!

City governance committee meeting

Police chief spoke, provided disc with presentation and specific reports. Will be posted on our site. Nate: in general, a band of crime along 4th through downtown & Lacey. Police can’t follow trends if people aren’t reporting. Some interesting stuff about traffic patterns & accidents, too.

Newsletter

We’re okay financially to do a real newsletter. Terry has several committments for ads. Need a new rep after August. Deadline for ads will be two weeks before content deadline. Katie’s due date (baby!) is July 10, so earlier for everything is better. Discussion of costs of different sizing. Terry would like extra copies to be able to show businesses.

Will table issue of new ad rep until next meeting.

Content? Discussion of tear-off — dues, ads, signs checkboxes. Story for this time or next: what does the association do for you? Yard sale, picnic. Summary of healthy lifestyle activities? Mark will be the profiled board member. Shooting for one-page foldover.

Some problems with delivery — Katie & Jody never got theirs. Discussion of history of newsletter distribution issues.

Fundraising

Jody will follow up with Storman’s.

Elaine will look into selling tshirts, etc. via CafePress.

Ann, Mark, and Elaine will donate their healthy lifestyle stipends to the sign fund.