November 2016 Board Meeting Minutes

747 Boulevard Rd SE  7pm – 8:30pm
Monthly Board Meeting of the Eastside Neighborhood Association

Board members attending: Brian Brannies, Jim Sweeney, Nathan Allan, Sherry Cillicut, Rita Sammons, Sheena Pietzold, Sam Green, Charlotte Claybrook
Others: Roger Horn


Traffic calming device improvements/community beautification from Brian Brannies

Brian has been totally swamped and could use some help organizing this effort. It’s getting a little bit too late to plant, but we could probably still do the cleanup work this year. Brian will inquire with the City to see if the grant money will still be available next calendar year so we can plant in the spring. We may want to wait until the general meeting (usually February) to ask for volunteers there. If the deadline for spending the grant money can’t be extended, we could buy the plants and mulch and store them over the winter. Another thing to ask the city about would be how to deal with graffiti. There is some on the sign in one round-about and on the curb of another.


Neighborhood Bike Corridor completion celebration from Brian Brannies

Brian asked if anyone was interested in trying to organize a neighborhood bike ride or something to celebrate the completion of the bike corridor that goes from Lions Park to Sylvester Park downtown. It is expected to be complete in December. Several people had ideas to involve Intercity Transit, Capital Bicycle Club, the City’s bike and pedestrian committee, and perhaps even the police (sometimes they give out free children sized helmets).Sam volunteered to look into how we could get an event like this organized and report back at the next board meeting.


Treasurer’s Report from Sherry Cillicut

  • Checking $411.29
  • Savings $1061.68
  • Neighborhood Signs $1298.82
  • Legion Way Trees $151.71
  • Community Beautification $506.26

Brian Brannies noted the need to get new bases to hold the notification signs as several have broken. We could also use more signs too. The board voted and approved spending up to $120 for new signs and bases.


Sub area planning info from Jim Sweeney

Jim talked with Linda Bentley at the City about what a sub-area planning process would involve and how the ENA could let the City know we are interested in being the next area to create a sub-area plan. Jim drafted a letter to send to the City and Sam floated the idea at the CNA meeting. The CNA member from the City’s planning commission was supportive. Brian Brannies will sign the letter from the ENA and it will be delivered to the City. In summary, the letter is to let the City know that the ENA is interested in being the next area to work on a sub-area plan. We are hoping the City will respond to the letter with support, both in writing and in making resources available.


CNA Updates from Sam Green

Crime – There was supposed to be a presentation on crime statistics, but it didn’t happen.

Downtown Strategy – more than 100 people attended the open house and more than 4,000 people completed the online survey. A draft report will be available in mid-January, and will go to the planning commission at the end of January. Then a public hearing will be scheduled.

Sub-area planning – ONNA (the 5 neighborhood-group on the NE side of Oly) is now working on implementing their sub-area plan. They are working on the “neighborhood center” aspect of the plan, and have made progress on the walking path on 26th.

Code enforcement – There was a lot of talking about specific problem points/houses and about how ineffective current nuisance ordinances are. The code enforcement sub-committee has room for more members and would like to look into code effectiveness. The ENA board discussed a few ideas including the CNA sub-committee should talk with neighbors around where the drug house on center street was. It would be kind of like a follow-up, but also could help the committee gain some insight about how they were eventually effective. The CNA discussed the part time, grant-funded code enforcement position not being funded again this year and whether it should recommend the city keep funding that position. A lot of people were in favor, but Sam suggested we fix the codes and ordinances before we spend money implementing ineffective ones.

Signage – the City will need to update its signage ordinances to reflect a recent Supreme Court ruling (most cities will need to do the same)

Other – Olympia Police Department will be hosting a block watch captain training (we think) this Saturday (November 19th from 9-noon. We couldn’t verify this online, so if anyone is interested, they should try to verify with the City of OPD.


Crime and Safety update from Roger Horn

Roger was looking for ideas for a community-building holiday walk (the board discussed this idea at its last meeting). We discussed a few ideas for breaking the up the hill/down the hill barrier. Perhaps there could be two walks that meet up in one location. We discussed ideas like having several designated houses paint their front windows with a winter or holiday scene. People could walk the neighborhood to see each house and then attend a potluck-style gathering. Maybe some caroling could be incorporated. The board discussed dates in mid-December. The idea would be to organize these similarly to the neighborhood block parties – ENA encouraged/sponsored, but organized by the Eastside Crime and Safety Committee (ECSC).

October 2016 Board Meeting Minutes

747 Boulevard Rd SE  7pm – 9pm
Monthly Board Meeting of the Eastside Neighborhood Association
Board members in attendance: Brian Brannies, Jim Sweeney, Nathan Allan, Sherry Cillicut, Rita Sammons, Sheena Pietzold
Others:  Roger Horn

Treasurer’s Report from Sherry Cillicut

  • Checking $411.29
  • Savings $1061.60
  • Neighborhood Signs $1298.73
  • Legion Way Trees $151.69
  • Community Beautification $506.26

 

CNA Updates emailed from Sam Green

CNA 9-12-16

Code Enforcement
Mike Dexel spoke about his process of addressing problems in the City’s code, regarding nuisance homes. Several years ago, he brought the issue of a neighboring home that was causing a nuisance to the CNA. This led to him working with representatives from other neighborhood associations and then mayor Doug Mah to create a subcommittee of the CNA. This committee existed from 2009-2012 and focused on 1)identifying concerns from residents 2)making an improvement plan for city code enforcement and 3)proposing a repeat violator ordinance. City attorneys drafted the repeat violator ordinance and the city council passed it. The city also put resources into creating a system where people could track a code violation after they had filed a report. The system did not get off of the ground but the city mentioned being able to use a similar system that is going online soon (early 2017). After discussing this backstory, we discussed the City’s current process and philosophy of code enforcement. They currently send friendly reminders first asking for the nuisance to be abated or the violation remedied, then they move on to punitive fees, and eventually they can pursue some legal action. The city is also now weary of enforcing the repeat violator ordinance (Olympia Municipal Code 8.24, searchable here) because the 9th circuit court says it does not hold up as constitutional. We also discussed problems of graffiti and some neighborhoods have mentioned forming graffiti abatement teams. The CNA then formally voted to create a new subcommittee to 1) look at problems with and ways to improve the repeat violator ordinance 2)improve the feedback loop regarding code violations from the city and 3)possibly revisit the action plan for code enforcement improvement. I spoke with the chair of the subcommittee and we can elect someone to join the committee on behalf of ENA.

Land Use
The city gave a presentation on the several major laws that have come to govern Land Use regulations in the state of Washington. The presentation was actually really fascinating but not something I can do justice with via my scribbled notebook notes. I can track down my handouts if anyone is interested. Then Michael Johnston from the cooper crest neighborhood told about his neighbors process of dealing with land use review. In the fall of 2015, a developer put in an application to rezone a 5 acre parcel next to the cooper crest neighborhood. I believe he said it was to rezone from R-5 to higher density residential. Resident’s chief concern was that there weren’t any roads that would access any new development other than the small roads winding through cooper crest. The application went through the usual process and residents focused on bringing up concerns during the hearing that takes place in the rezone process. I don’t believe the project was entirely halted but I think the hearing wrote in stipulations that addressed the traffic connection (this last sentence is from memory so no quoting me).

 

CNA 10-10-16

Bike Corridor Follow-up
The final segment of the corridor (near three magnets brewing) should be completed in late fall or winter. The city has tried to get feedback from residents and has so far received 190 comments. Of those comments, about 90% are positive. The negative comments were that there was no more need for bicycle infrastructure, that the corridors had too many cars, and that the corridors were not direct enough routes. Based on the positive reviews, the city is considering the corridor test a success and will look at adding more across the city as they function best as part of a larger network.

ONNA
The process began in 2013 with members of 5 neighborhoods on the NE side of Oly forming a group to begin sub-area planning. They based their planning on the models used in Eugene and Vancouver. They spoke with the City and got approval to move forward as a recognized group. The city also put resources into doing a neighborhood profile that included demographic data (available as a pdf here). Using the models mentioned earlier, the group made sure that their subarea plan reflected the values and goals of the greater oly comprehensive plan. They broke their report, and their work, into identifying goals, objectives, and actions. To identify these qualities, they supplemented the neighborhood profile with a direct mailed survey to 3,000 area residents. They received 219 responses and made their plan, accordingly. Like I mentioned above, they are down to help us if we want to put the work in. Mike Dexel thought it made sense for us to go next and the city seems supportive.

Code Enforcement
A brief report back from the subcommittee stated that they had their first meeting on October 4th. They said they are currently working to 1)identify the problems with the current nuisance ordinance, 2) review the work of 2011-2013 to see what has and has not been effective, and 3) look into whether serious drug houses can constitute a criminal rather than ordinance-based issue. They are hoping to only exist as a committee for 2-6 months and we can still send someone if we want.

 

Sub area planning info from Jim Sweeney

Jim looked into what a sub-area planning process would involve. The City would want a designated planning committee to formally communicate with. They also would want the process to involve strong community outreach including area businesses, nearby neighborhoods, regional planning organizations, and other potential stakeholders. The NE Oly group met approximately monthly which is part of why it took as long as it did to get a final product. Future efforts may want to meet twice a month to keep momentum. The board discussed wanting something more specific than what came out of the NE Oly sub-area plan in hoping that the plan will lead to action in the future. Ideally, a sub-area planning committee would be a sub-committee of the ENA board. Board will reach out to neighbors at general meeting for interest in participating.

The board voted in favor of Jim drafting a formal letter to notify the City the ENA is interested in being the next neighborhood to make a sub-area plan.

 

Traffic calming device improvements/community beautification from Brian

Brian will select dates (probably 2 weekends)and  make a post on Nextdoor to ask for volunteers. The group will need to reach out to the neighbors living in front of or near the areas to be improved. Volunteers will need to wear safety vests and we will need to put up safety cones while doing the work (Brian will cover these small costs). The board discussed donating funds to the neighbor that keeps up the traffic circle at 7th and Sawyer.

Potential ideas for the next round of neighborhood grants:

  • Community reader board
  • Little lending libraries
  • Community pantries

 

Crime and Safety update from Roger

Neighborhood block parties – there was a lot of good turnout for the four block parties held across the neighborhood, and a lot of good feedback from the neighbors. The board discussed support for doing them again, potentially more frequently and in more areas of the neighborhood.

The next Eastside Crime and Safety Committee (ECSC) meeting will be on Nov. 3rd. Brian will attend as an ENA liaison. At the previous ECSC meeting, the group discussed how to expedite changes to the nuisance laws. The committee felt they were able to help keep the City’s attention and focus for code enforcement in the neighborhood to improve conditions for those near Central St. Improvements have been made, but committee still sees the need to keep pushing the City for changes.

Ideas for community engagement discussed:

  • Neighborhood walk in December
  • Neighbors paint windows – holiday theme
  • Garden tours

 

Other Items

Madison Elementary liaison – Mr. DSK (principle) liked the idea, board will discuss further at a future meeting

Emergency Preparedness – with the latest near miss “storm of the century,” ENA might want to organize some neighborhood emergency preparedness events, information, etc. Will discuss further at future meeting.

August 2016 Board Meeting Minutes

747 Boulevard Rd SE  7pm – 9pm
Monthly Board Meeting of the Eastside Neighborhood Assocations
Board members in attendance:  Brian Brannies, Rita Sammons, Sherry Cillicut, Sam Green, Sheena Pietzold, Jim Sweeney, Charlotte Claybrook, Nathan Allan
Others:  Roger Horn
Absent:  Melissa Bluestein, Susan Herring

Annual Picnic

Will be on Aug. 20,  4 – 7pm, Lion’s Park
Brian submitted the application and insurance.
Nathan secured a donation from Michael at Eastside Big Tom’s. he is arranging pickup
Brian secured Ralph’s Thriftway, and the Olympia Food Co-op.
Food preparation plans and logistics for BBQs were made.
Brian was taking care of reminders on Nextdoor.

ENA Meeting Signs

A number of the signs have been stolen. So more will be ordered after an assessment of ENA finances after the picnic.

ENA Liaision with Madison Elementary

As our neighborhood school, Nathan wanted to explore a stronger tie between the ENA and the school. The board agreed and Nathan is exploring more with Mr DSK the Principal (and ENA Resident).

Ideas for closer ties included;

  • Help with the garden
  • Help with events
  • Holding meetings at the school.

Treasurer’s Report by Sherry Cillicut

 Ordered dog waste bags and just sent an inquiry b/c they should be here by now.

Water jug for annual picnic was $25 at Home Depot. Picking it up today.

  • Checking $697.87
  • Savings $1061.45
  • Neighborhood Signs $1298.56
  • Legion Way Trees $151.65
  • Community Beautification $506.16

Roundabout Cleanup

The roundabouts (around 8) will be cleaned up and replanted this fall.
Waivers and sign-up will be put out at the Annual Picnic.

CNA Update from Brian Brannies

Subarea Planning: ONNA Subarea Plan has been released on website. there is an opportunity for the Eastside to be the next area. There was discussion on whether we were ready as a neighborhood and board. Discussion said maybe next year, after asking at the Annual meeting for interested parties. To make this the 2017 project of the year.
Downtown Strategy has been released. Calls for 5000 more residents downtown, amongst many other things. Read about it on the Olympia City Web site here.
Sam offered to directly put his CNA report on the ENA web site. Thus making some of his announcements and findings more time relevant.

Eastside Crime and Safety Committee (ECSC) by Roger Horn

The motion to have the ECSC become a committee of the ENA was tabled. The feeling was the group is making progress and we do not want to reign that in. The board feels that they are also dealing with Olympia wide issues, not just Eastside.

Roger has agreed to continue to report to the ENA board and the ENA board will help where asked or needed. Roger was going to coordinate posting about the block parties on Nextdoor and cross post with the ENA Annual Picnic.

The ENA is aiding in the block parties that will be held on August 26th.

Minutes submitted by Nathan Allan

July 2016 Board Meeting Minutes

 

747 Boulevard Rd SE  7pm – 8:45pm
Monthly Board Meeting of the Eastside Neighborhood Assoc.
Board members in attendance:  Brian Brannies, Rita Sammons, Sherry Cillicut, Sam Green, Sheena Pietzold, Susan Herring, Jim Sweeney, Charlotte Claybrook
Others:  Roger Horn
Absent:  Melissa Bluestein, Nathan Allan

 

Treasurer’s Report by Sherry Cillicut
   $692        Checking Account
~$1100      Savings
   $500       Community Beautification

 

Annual Picnic
Will be on Aug. 20,  4 – 7pm, Lion’s Park
Brian stated that the application and insurance fees will be approx $150.  Sam moved, seconded by Brian, to spend no more than $200 on fees.  Motion was approved.
Brian will explore potential donations from Michael at Big Tom’s, Ralph’s Thriftway, and the Olympia Food Co-op.  Brian moved, seconded by Charlotte, to approve a potential expenditure of $200 for food budget.  Motion was approved.
Food preparation plans will be finalized at the next Board Meeting on Aug. 17.

 

Garage Sale Update by Susan Herring
on July 23, 9 – 3pm.
Discussion of advertising strategies such as craigslist and Nextdoor
Google map created

 

Eastside Crime and Safety Committee (ECSC) by Roger Horn
Roger is a member of the newly-formed ECSC which is addressing crime and safety issues impacting the Eastside neighborhood. He along with Whitney Bowerman and a few other community members have met with Todd Cunningham (Code Enforcement) and will soon meet with Amy Stull (OPD), and Paul Simmons (Parks Dept.) to discuss these issues.
The concept of ECSC becoming an Ad-Hoc Subcommittee of the ENA was discussed.  It was decided to postpone that decision. Sam moved, seconded by Jim, to have an ENA representative attend the ECSC meetings and an ECSC representative attend the ENA meetings .   Motion was approved.  The next ECSC meeting will be held Aug. 4.
In an effort to promote community bonding, the ECSC is organizing Block Parties, scheduled for Aug. 26, 5 – 8pm.  There will be 4 locations, hosted by 4 neighborhood members.  Charlotte moved, seconded by Sherry, that the ECSC Block Parties be sanctioned by the ENA.  Motion was approved. Use of ENA signs to advertise the Block Parties was OK’d

 

Update on Nuisance Houses
The duplex on Central has an eviction notice effective September 19.
There is another possible nuisance house located at 715 Chambers.

 

Roundabout Cleanup
The roundabout at 9th and Sawyer will be cleaned up and replanted this fall.  More details to follow.

 

Rodents
There has been discussion of a community rat problem on Nextdoor.

 

CNA Update from Sam Green
Cannabis shops – no concern from CNA over licensed shops, citizens are urged to report suspected unlicensed sellers
Opportunity for Olympia Initiative will likely go to a public vote in November (1.5% income tax)
Olympia Municipal Parks District will have hearings to set tax rate for parks levee
ONNA Subarea Plan has been released on website
Olympia 2016 Construction Projects have been announced and are ongoing

 

 

Minutes submitted by Rita Sammons

May 2016 Board Meeting Minutes

Swantown Inn Bed & Breakfast, 1431 11th A15ve SE (corner of Central)
Wednesday, May 18th, 2016, 7:00PM – 9:15PM
Monthly Board meeting of the Eastside Neighborhood Association
Board Members in Attendance: Brian Brannies,  Nathan Allan, Rita Sammons, , Susan Herring, Jim Sweeny, Sam Green, Sherry Cillicut.

Absent : Sheena Pietzold, Charlotte Claybrook, Melissa Bluestein

Minutes

  • Neighborhood Garage Sale to be held week after Lakefair, Susan Herring taking charge of organizing. Date possibly July 23rd.
  • Crime and Safety
    • There is continued displeasure within the neighborhood about the Duplex on Central.
    • There was a spirited discussion on causes and frustration of a lack of perceived feedback from City Council and OPD.
    • A motion was  made by Jim to write a letter to city council regarding problem properties with possible actions, and for that letter to be presented at next Tuesday’s Council meeting by Brian. The motion was seconded by Sherry and unanimously passed.
    • Also tlak of helping neighbors formally with light
  • CNA Update from Sam Green
    • Discussion on Earthquake Preparedness and Disaster Plans at a neighborhood level.
    • Discussion on pathways and alleys being better lit
    • Discussion on Ne Neighborhood and their role in piloting subarea planning. The city has dragged its feet on this process and locked out other neighborhoods.
    • Push to covert septics to LOTT sewer. Very expensive and not many residences are doing it, cost is $30K+ per property. Run off from farms and landscaping causes huge nitrate problem in Henderson Inlet.
    • Arts Commission doing study on new Welcome Signs/Art for Olympia
    • Neighborhood Grants process, drawn out and inequitable.
  • Treasurers Report
    • Checking  $451.97
    • Savings  $1061.22
    • Signs $1298.30
    • Trees $151.59
    • Beautification  $506.01

Minutes submitted by Nathan Allan, Joint ENA Secretary

2016 Madison Plant Sale – Saturday, May 7th

Annual and perennial plant and vegetable starts professionally grown and affordably priced.  All proceeds benefit the school’s garden program.  This is a great one-stop spot for Mother’s Day gifts.  Ready made baskets and build your own for a special Mother’s Day!

WHERE:

Madison Elementary Parking Lot,

1225 Legion Way SE, Olympia

WHY:

Your purchase directly supports the school’s garden enrichment programs including: the Giving Garden outdoor learning lab, all-school farmers market stands and a mobile classroom cooking cart.

HELP US PROMOTE THE EVENT!

Simply print out the PDF and post locally to your neighbors and friends.

PDF: Madison Plant Sale Flyer 2016

Meeting re: Crime in the Eastside – April 27, 7:00 pm, Methodist Church

Join neighbors, along with staff from the Olympia Police Department, to discuss neighborhood concerns regarding burglaries, drug houses, and general crime in the Eastside neighborhood. The meeting will include staff from the Olympia Police Department.

First United Methodist Church, 1224 Legion Way SE (corner of Legion & Boundary)
Wednesday, April 27, 2016, 7:00PM

March 2016 Board Meeting Minutes

Swantown Inn Bed & Breakfast, 1431 11th A15ve SE (corner of Central)
Wednesday, March 16th, 2016, 7:00PM – 8:15PM
Monthly Board meeting of the Eastside Neighborhood Association
Board Members in Attendance: Brian Brannies, Sheena Pietzold, Nathan Allan, Rita Sammons, , Susan Herring, Jim Sweeny, Sam Green, Charlotte Claybrook.

Others: Roger Horn, LouEllyn Jones

Absent (Excused): Sherry Cillicut, Melissa Bluestein

Minutes

  • Master Calendar updates
    • Agreed to keep board meetings on third Wednesday at 7pm. Also to keep them to an hour if possible.
    • Annual Picnic set to 20th August (unless another major event is found to fall on that day)
    • Neighborhood Garage Sale to be held week after Lakefair, Susan Herring taking charge of organizing
  • Nuisance Houses
    • There is continued displeasure within the neighborhood about the Duplex on Central, and a home on Sawyer.
    • The Sawyer street property appears to be more of a code enforcement issue and efforts have been made with OPD and Code Enforcement to make the property a better neighbor.
    • The Central Street Duplex is more of an OPD issue. OPD and Code Enforcement are both well aware of the problems. Activity is being tracked by officers. It is highly recommended that neighbors call in all suspicious activity to 911.
    • It has been suggested by members of other neighborhood groups that some or all of the following actions be undertaken;
      • reaching out to landlords
      • calling in every single little disturbance or illegal activity to 911
      • the addition of signage that notes “Neighborhood Watch” is in effect in the area
      • legal action against landlords to seize or penalize the property if problems are not fixed.
    • A number of board members noted similar problems in past residences. Board embers also offered assistance in undertaking the before-mentioned actions.
  • CNA Update from Sam Green
  • Treasurers Report
    • A motion was made by Nathan and seconded by Susan, to remove Luke Bowerman from the ENA Bank Account and to add Brian Brannies. Vote was taken and passed unanimously.
    • ACTION ITEM: Sherry to provide Brian with necessary documentation to facilitate this.
    • Checking $339.26
    • Savings $1061.00
    • Neighborhood signs $1298.05
    • Legion way trees $151.53
    • Community beautification $505.86

Minutes submitted by Nathan Allan, Joint ENA Secretary

Bike Corridor Pilot Project

Just in from the City of Olympia,  Michelle Swanson 

The project is going to begin construction in late April. We will be notifying affected property owners along the route, but I wanted to make sure you and your neighborhood association knew about it, too.  The route will go from Lions Park to Sylvester Park downtown.  We’ve updated our website to give people some quick information about the project.

You might recall that the project will be to add special signs and pavement markings to some quiet, small streets in the neighborhood. We will also be making some changes to three intersections – which are shown on the map – so it will be easier for people biking and walking to get across the streets.

We’ll be having an Open House about the project here at City Hall on March 30th from 6:00 pm until 8:00 pm. I am also hoping to have a Saturday meeting at Lions Park in early April. I’ll send separate, official invitations to both events as they draw closer.

hank you!

Michelle Swanson, AICP | Senior Program Specialist

City of Olympia Public Works |Transportation

360.753.8575

Bike Corridor Project