Nathan Allan

August 2016 Board Meeting Minutes

747 Boulevard Rd SE  7pm – 9pm
Monthly Board Meeting of the Eastside Neighborhood Assocations
Board members in attendance:  Brian Brannies, Rita Sammons, Sherry Cillicut, Sam Green, Sheena Pietzold, Jim Sweeney, Charlotte Claybrook, Nathan Allan
Others:  Roger Horn
Absent:  Melissa Bluestein, Susan Herring

Annual Picnic

Will be on Aug. 20,  4 – 7pm, Lion’s Park
Brian submitted the application and insurance.
Nathan secured a donation from Michael at Eastside Big Tom’s. he is arranging pickup
Brian secured Ralph’s Thriftway, and the Olympia Food Co-op.
Food preparation plans and logistics for BBQs were made.
Brian was taking care of reminders on Nextdoor.

ENA Meeting Signs

A number of the signs have been stolen. So more will be ordered after an assessment of ENA finances after the picnic.

ENA Liaision with Madison Elementary

As our neighborhood school, Nathan wanted to explore a stronger tie between the ENA and the school. The board agreed and Nathan is exploring more with Mr DSK the Principal (and ENA Resident).

Ideas for closer ties included;

  • Help with the garden
  • Help with events
  • Holding meetings at the school.

Treasurer’s Report by Sherry Cillicut

 Ordered dog waste bags and just sent an inquiry b/c they should be here by now.

Water jug for annual picnic was $25 at Home Depot. Picking it up today.

  • Checking $697.87
  • Savings $1061.45
  • Neighborhood Signs $1298.56
  • Legion Way Trees $151.65
  • Community Beautification $506.16

Roundabout Cleanup

The roundabouts (around 8) will be cleaned up and replanted this fall.
Waivers and sign-up will be put out at the Annual Picnic.

CNA Update from Brian Brannies

Subarea Planning: ONNA Subarea Plan has been released on website. there is an opportunity for the Eastside to be the next area. There was discussion on whether we were ready as a neighborhood and board. Discussion said maybe next year, after asking at the Annual meeting for interested parties. To make this the 2017 project of the year.
Downtown Strategy has been released. Calls for 5000 more residents downtown, amongst many other things. Read about it on the Olympia City Web site here.
Sam offered to directly put his CNA report on the ENA web site. Thus making some of his announcements and findings more time relevant.

Eastside Crime and Safety Committee (ECSC) by Roger Horn

The motion to have the ECSC become a committee of the ENA was tabled. The feeling was the group is making progress and we do not want to reign that in. The board feels that they are also dealing with Olympia wide issues, not just Eastside.

Roger has agreed to continue to report to the ENA board and the ENA board will help where asked or needed. Roger was going to coordinate posting about the block parties on Nextdoor and cross post with the ENA Annual Picnic.

The ENA is aiding in the block parties that will be held on August 26th.

Minutes submitted by Nathan Allan
sheena

December 2015 Board Meeting Minutes

Swantown Inn Bed & Breakfast, 1431 11th Ave SE (corner of Central)
Wednesday, December 16th, 2015, 7:00PM – 8:00PM
Monthly Board meeting of the Eastside Neighborhood Association
Board Members in Attendance: Nathan Allan, Brian Brannies, Sheena Pietzold, Rita Sammons, Sherry Cillicut, Susan Herring

Minutes

  • Dog waste bag stations update
    • Supplying bags will cost the ENA around $500 a year. This is not sustainable unless we have more dues-paying members. We have had a lull in members paying dues, so Nathan made laminated signs to attach to the dog waste bag stations to solicit members to pay dues.
  • Newsletter
    • We’ve had numerous comments regarding how long it has been since the ENA has put together a newsletter. One option is to do a postcard advertising our upcoming general meeting and perhaps things we have accomplished over the past year.
    • Brian will send the address spreadsheet we have to the group so we can check the addresses by foot. Each board member will claim an area of the neighborhood to walk and double check to see if actual houses match the street addresses in the spreadsheet. Hopefully this effort will increase the accuracy of the addresses and reduce mailing cost waste.
  • Matching grant update
    • Brian has a meeting set up with the City on Friday, December 18th to sign paperwork for the matching grant to improve traffic calming devices (round-abouts and bump-outs) throughout the neighborhood. The City will be paying for general liability insurance to protect the neighborhood association in the event of a lawsuit. All volunteers will need to sign an agreement with the City to protect the ENA. The City is allowing us to carry the funds over until the end of 2016.
  • General meeting
    • We’d like to try to have the general meeting January 27th. Topics could include Olympia School District Superintendent speaking about the proposed school levy (special election vote scheduled for February 9th), Thurston Transportation Oriented Development (TTOD) presentation, soliciting for volunteers to improve traffic calming devices for the matching grant, soliciting for new board members, and electing new board of directors.
  • Treasurers Report
    • $169.26 in Checking
    • $1360.83 in Savings
    • $1297.87 in Neighborhood Signs fund
    • $151.49 in Legion Way Trees fund
    • $505.76 in Community Beautification fund

 

Minutes submitted by Sheena Pietzold, Joint ENA Secretary