Category: Minutes

Attendance

Nancy Thompson, Board Member and President
Brad Archbold, Board Member
Andrew Beattie, Board Member

Neighborhood members

Representatives of the Concerned Citizens with the Medela Development
Mike Carney
Whitney and Luke Bowerman

Board Members

We need Board Members, hopefully at least 6 new or renewing members. We can seek board members at the February Annual meeting.

February Annual Meeting

The February Annual meeting is scheduled for Wednesday February 20th, at the Knox Facility at 7:00 PM in the Boardroom. The room is reserved for that date and time.

A Newsletter will be distributed in advance of the meeting as notification of the Annual meeting. Ruth Middlebrook will provide the distribution of the newsletter. She needs the printed copies by February1, 2013. All articles need to be to Nancy Thompson no later than January 25th at: ti**********@*****ro.net.

Officer Positions

All the Officer positions will be vacant.
Jennie Fleming does not want to continue as Treasurer.
Nancy Thompson does not want a second term as President.
No other Officer positions are currently filled.

Other Business

Joe Hannah, a representative of neighbors who are concerned about the Medela Development, asked to present their concerns with the project and discuss impacts to the Eastside Neighborhood at the Annual meeting. They will provide Nancy Thompson an article for the newsletter. They will also invite a representative of the Medela Development.

Brad Archbold discussed grants available with the City of Olympia for trail connectivity. He asked about any trail that could be available for the grant money. We did mention the Fairview Pathway as a possible recipient. Brad will provide Nancy a paragraph for the upcoming newsletter about the City’s Grants.

Meeting came to a close.

13th Avenue Pea Patch: Chad spoke with TJ Johnson about the ENA having a plot in their garden this year. Cost would be approximately $15. Motion to get the plot at that cost, with Darleen leading the project and Kate assisting. Seconded, approved.

Picnic: group discussed holding a bicycle event, decided on a small kid-focused activity. Elaine, Ruth, and (tentatively) Karen Rogers will organize the activity. Nancy volunteered to lead organization of the picnic along with Kate.

Website: Elaine is interested in getting more people writing to the blog, which is now set up to automatically post to Facebook and email. She will get Yvonne and Darleen started.

Neighborhood block grant: Chad mentioned this opportunity, discussed applying for funds for the picnic. Elaine will be applying to get plants for the Fairview Pathway project. She will also send out an email when she’s ready to have volunteers for cleanup at the location.

Next potluck: date set for May 16 at the Light & Life Church building.

Newsletter: Elaine suggested a one-sheet newsletter to be put out ASAP, mostly to recruit picnic volunteers. The group agreed, and she will get a schedule out tomorrow. Ruth will contact delivery volunteers, and Jenni will send potential volunteer contact info to Ruth. Darleen volunteered to write something about the garden plot.

Adjourned approximately 8:15pm

President’s Report – Chad Akins – We need two new board members to meet bylaws requirements. Discussed board meeting format. Suggestion to go to a consent calendar for meetings by email, moved, seconded, approved.

Treasurer’s Report – Jenni Fleming –

Account	Balance
Checking	$560
Savings	$526.67
Signs fund	$1129.11
Legion Way trees fund	$350
Certificate of deposit	$1015

The certificate matures on February 20. Motion to roll over, seconded, approved.

Playground project – Katya Miltimore – She is doing an internship from Evergreen at Madison Elementary. The school needs new playground equipment. Discussed fundraising issues and options, no action by the board at this time, but offered our support.

Secretary’s Report – Elaine Nelson – Discussed online membership form, motion to add to site, add processing cost to minimum due payment, seconded, approved. Discussed issue with discontinued Thriftway donation cards, will post information about ThriftECard to website.

Pathway Project – Elaine– Gave brief update on current status. Waiting for good weather to start clearing brambles and brush.

Adjourned 8:31pm