Category: Minutes

ENA Board Meeting, Swantown Inn, 8/10/22

Attendees: Sherry Chilcutt, Roger Horn, Cheryle Bayle, Nathan Allen, Jim Rioux, Jim Sweeney, Karen Sweeney, Anna Stussah

Treasury Reports

There were three new memberships this month. Nathan mentioned that he wanted to discuss the new system for membership email.

• Checking $759.55
• Savings $963.27
• Signs $1306.91
• Trees $153.36
• Beautification $409.97

Minutes Approval

Minutes for the July meeting were approved.

Picnic Report

• Sherry asked for receipts, but everyone that contributed said they were willing to cover their costs.
• Sherry mentioned that she made a point of talking with everyone that attended.
• Overall, everyone felt it was a good and successful event.
• Most of the food that was brought was eaten and we didn’t run out.

CNA Report

Karen provided a brief update on the following items that were discussed at the August CNA meeting:

• City council is looking at housing code changes to increase renter protection. Some of the ideas being discussed include rent increase notification requirements, limits on pet damage deposits and move in fees, and requirements that would allow renters to pay fees in installments.
• There was a presentation on the proposed Regional Fire Authority:
  • The idea is to combine Tumwater and Olympia into a separate entity for fire protection.
  • One of the benefits mentioned would be shorter response time.
  • The proposal would require a property tax increase.
  • They expect the issue to on the ballot soon.
  • A calculator will be available on the City’s web site to see what the increase will be an individual property owner.
  • There is a virtual town hall scheduled for Monday, August 15 at 6:00 pm.
• Dave Marty discussed using a Neighborhood Grant to develop and support a web site program. The idea is to come up with a host that all neighborhoods could use so that they do not have to spend their own money on a web site. It would also provide a consistent format and look for all RNA’s.

Tim Smith provided an update for CPD:

• The city is working on a project to build workforce housing at the former mitigation site on Franklin St. More information can be found on the City’s web site.
• The city currently has 324 building permits in process. He anticipates they will see approximately 714/yr for the next five years to meet expected growth.
• The Ecosystem Alliance is taking the West Bay Yards developer to court over SEPA violations.
• The Capital Mall Triangle process continues to move forward.
• The 3900 Boulevard Road project has a public meeting schedule for September 14.
• Cari Hornbein gave an update on the Neighborhood Centers project:
  • Karen asked about how to get one in the Eastside Neighborhood but got no response.
  • Roger mentioned that he attended the public meeting that was held on the westside. He was able to talk with Cari and Mike Reid. He was not clear on next steps.
  • Nathan thought that a meeting with Jay may be what we need to do.
  • Roger also suggested a meeting with Leonard.

Talent Show

Roger has been talking with the Director of Salvation Army. Roger suggested moving the event to October 15.

The northeast neighborhoods do not want to participate so we will need to find people from the Eastside Neighborhood to take part in the show.

Member Address list

Sherry complied the two lists that she had. We need to verify that all of the addresses on the list are valid.

Jim offered to try to organize the list to make it easier to verify different sections of the neighborhood.

Rebuilding Together

Sherry and Hank attended a meeting of this county wide organization. The intent is to invest about $5000 into houses that need repair, then use volunteers to actually do the work.

Sherry would like to establish an ENA crew for houses in the Eastside neighborhood.

Web Site Update

Nathan demonstrated the website he found that he feels we should migrate to. The primary benefit is the ability to pull member data, our current host does not have that capability.

One major change is that we need to determine four discreet member levels, as opposed to our current sliding scale. The board asked Nathan to propose the levels and we can then vote on via email.

ENA Board Meeting, Swantown Inn

Attendees: Sherry Chilcutt, Roger Horn, Cheryle Bayle, Nathan Allan, Jim Rioux, Jim Sweeney, Karen
Sweeney, Dan Rydholm

1. Treasurer Reports
   Sherry delivered the following report via e-mail.
   Checking $759.55
   Savings $963.27
   Signs $1306.91
   Trees $153.36
   Beautification $409.97
   So far this year, we have $255 minus fees in membership revenue.
2. Minutes Approval
   There were no minutes because the June meeting was primarily focused on reviewing and editing the newsletter content.
3. Newsletter Mailing Report
   There were a significant number or of returns, Sherry is going through the mailing list we got from the city’s database and comparing it to an older one the that Brian had. She estimates approximately 300 houses were missed. When she is done, she will split up the list and give each of us a portion to verify. We still have some grant left to pay for a follow-up mailing.
4. Van Camping
   The board discussed the issues of vacant houses and van camping. Dan asked if the association had any policies because someone was car camping for multiple weeks outside his home. The board does not have any policies on this topic. Nathan and Sherry recommended approaching the individual and checking in to see what he may need and request that he respect the rest of the neighbors. Update – the van was towed by the city a few days after the board meeting.
5. Plum Street Village
   Nathan mentioned that the city’s coordinated entry program is not working very well. The only way to get into a house is through the city and they are not processing requests effectively. He is concerned that the Quince St. mitigation site will have a negative impact on Plum St. He is also concerned the Community Action Committee is not being heard by the city.
6. Block Party Report
   All four block parties were well attended and overall great events for the neighborhood. We estimated about 30-40 attendees at each event. The McCormick St. party may have gone as high as 50 attendees. The board discussed the need for “Block Party Kit”, or at least a checklist to remind hosts about items like recycling and compost containers, name tags, and sign-up sheets.
7. Events at Lions Park
   Sherry expressed concern about not being notified when there are events at Lions Park. Dan asked whether someone at the city could put us on a notification list.
8. Neighborhood Centers
   The city’s consultant is holding a number of in-person and virtual events to hear what people think about their draft report. The report focuses on 12 existing centers. This is a disappointment since we worked directly with the city to get support for new centers in our neighborhood. Jim Sweeney plans to attend at least one of the meetings. Nathan thought that he and Roger should contact Jay Burney directly.
9. CNA Report
   Karen provided a brief update on the following items that were discussed at the July CNA meeting:
   • The neighborhood grant program had left over money for the first time in many years.The CNA is considering using the neighborhood grants for additional technical support.
   • Discussion continues about creating a common web site that all neighborhoods can use.
   • Clark and Dante are the CNA liaisons at this time.
   • Dante did not attend but Clark provided the following updates:
     • The city is evaluating response times for ambulances<.
     • A regional fire authority is currently under consideration,
     • There will be an Olympia Bicycle Rodeo on July 30 from 11- 2pm.
     • Council approved making Olympia a sanctuary city for reproductive rights.
     • Tim Smith shared that the development permit list is huge.
     • There will be some affordable housing as well as some new businesses.
     • He said that we should expect Olympia to be crowded in the near future.
     • Randy Haines introduced himself as the new emergency response lead. Karen asked about the Neighborhood Mapping program. He was not familiar with the program. Karen will meet with Randy to discuss starting one again.
     • The CNA will discuss the comprehensive plan update at their next meeting.
10. Annual Picnic
    Shelter reservation is made for August 6th. We should put out signs on August July 30th. Jim R. will send out files for sign inserts. Nathan will check with Tom for hamburger donations, but he is not sure that we’ll be able to receive them.
11. Fall Events
    Roger shared that he is discussing the talent show with the Salvation Army and the Elks club. The Salvation Army seems like the best location, but the Elk board is meeting tomorrow to discuss our request. Our tentative date is October 8th with the 15th as a backup. The Art Crossing community discussion is scheduled for Sept. 29th at the Armory. Sherry will connect with Stephanie to see what we can do to promote the event.
12. Rat Control Concerns
    Dan asked about rats in the neighborhood. Everyone acknowledged that rats are a problem throughout Olympia. The best actions are to contact Thurston County Health and do everything you can to try to keep them out of your structures.
13. Sidewalk Repair Inventory
    Mark Foutch heard that Lacey is getting ready to spend money on sidewalks. This would be a good time to pitch specific sidewalk needs to the city. Everyone agreed that a prioritized inventory of sidewalks needs would be good and should put the 7th Avenue facility high on the list.
14. New WebSite CMS
    Nathan demonstrated a new web CMS that he is using with the Beekeepers Association. It’s a bit easier to use and has better functionality for collecting dues and maintaining member data. The board agreed to continue looking into the CMS.

ENA Board Meeting Minutes

April 14, 2021

Virtual Meeting

Attendees: Sherry Chilcutt, Cheryl Bayle, Chris Knight, Roger Horn, Jim Rioux, Jim Sweeney, John Leavitt (OPD)

Neighborhood Officer

Officer John Leavitt shared some information about himself and his new position. in the neighborhood liaison position. John is relatively new to the position and he is looking forward to being a resource for the neighborhood.

He is available Monday through Friday from 7:00 am to 5:00 pm. John shared his email with the group.  [email protected]

John asked if there were and issues he could help with.

Sherry mentioned the rash of catalytic converter thefts and that there was a recent fire at a home that she thought had some drug activity.

John mentioned that there was a lot of bicycle theft and asked if we could get the word out to register your bicycle and take pictures.

Jim Sweeney mentioned the lack of signs and crosswalks around Lions Park. John said he would talk to the City Transportation Department,

Cheryl said that traffic on 11^th was becoming a problem.

Treasurer’s Report

Checking                                              $663.36

Savings                                             $1,062.19

Signs                                                  $1,305.48

Trees                                                     $153.06

Neighborhood Beautification           $409.37

Removal of Infected Tees

Roger provided an update on efforts to remove the diseased trees in the neighborhood.  To get the required permit, no power tools can be used. Removal will need to be accomplished entirely with hand tools.

Tim Smyth will be back in May. We will schedule work when he gets back.

Roger sent a map of the tree locations to Michelle Bently. He will fill out the permit application when we are ready to go.

Approval of March Minutes

The board approve the March minutes.

CNA Report

Jim Rioux provided a summary of the topics covered at the April 12 meeting of the CNA

Short Term Rentals

• City staff provided an update of the staff recommendation for Short Term Rental regulations.

• This will go to the Planning Commission on April 19.

• Some concerns were expressed about parking, and the allowance of up to 10 people per unit. There is still a lot of anxiety in the CNA about potential party houses that become nuisances for neighbors.  Jim noted that there was nothing in the recommendation to address density of STR’s in one neighborhood.

            Presentation from Tye Menser

• Tye shared that interested in meeting with the CNA when he heard about it from Council Member Yến Huỳnh.

• Tye has a strong focus on criminal justice and programs to keep people out of the court system.
• He recognizes the need for the County to step up to homeless problem. He discussed how Carpenter Rd. site was killed by citizen objections.

            CNA MOU Update

• The current MOU is expiring.
• Larry is scheduling discussions to see how to be more effective with Council and City staff.

RNA Grants

• Lydia reported that $23,0000 is available and she has applications for up to $29,000.
• Lydia will contact recipients soon
• Her plan is to go to Council early May and sign contracts before the end of May.

Mural Update

            Sherry provided an update of the mural project.

• If we accept the NMG we will not be able to use volunteers under 18 years old.
• Sherry would prefer to reject the grant. A key piece of this project was youth involvement.  
• The activities are very low risk.

Missing Sidewalks Update

Roger reported that we are still working with ONNA. The coordination with property owners and the City will makes this a relatively long process.

Coffee Shop at Swantown Inn

Nathan has opened the coffee window. He is advertising on facebook.

Armory

Jim Sweeney spoke with Marygrace. State funding looks good. The City is also pursuing a grant through Maryland Strickland’s office. Marygrace indicated that Paul Simmons had the lead for that effort.

Jim Rioux will contact Paul to see if he has more information on that grant.

The online petition had received over 2600 signatures to date.

The City has a survey on the Engage Olympia site. There is also a lot of good information available on that site.

Eastside Art Crossing

Jim Sweeney reported that things are moving forward nicely. He has pictures of the totems that he will share with the board.

For the Good of the Order

Sherry mentioned that there were some comments from people that wanted more input on mural on artist. Lesson learned for next time.

Jim Sweeny asked that we start thinking about how to hold an in-person meetings now that vaccines are rolling out.

Jim Rioux suggested we reach out Yến Huỳnh to set up an informal meet and greet. The board agreed with this idea.

ENA Board Meeting Minutes

March 10, 2021

Virtual Meeting

Attendees: Sherry Chilcutt, Cheryl Bayle, Chris Knight, Roger Horn, Jim Rioux, Jim Sweeney.

Neighborhood Office Invitation

Sherry contacted the new neighborhood officer, but he did not respond yet. We will try to arrange for him to attend a future meeting.

Treasurer’s Report

Checking $516.86

Savings 1062.11

Signs 1305.38

Trees 153.04

Beauty 409.33

Approval of February Minutes

Approved with Edits

Blood Bank at FUMCO

Chris reported that the Blood Bank will be accepting blood donations at FUMCO on Tuesday and Wednesday, 3/15 and 3/16.

CNA Report

There were three presentations from staff at the last CNA meeting.

Amy Buckler provided an update of the housing plan. It seemed that her key message was that we will experience significant growth and we have only started to build the housing units that will be needed.

There was significant follow-up discussion about large developments being proposed for West Bay Drive and that lack adequate public process.

Stephanie Johnson shared the City’s plans for this year’s Arts Walk. Parks is planning a virtual approach that maps art throughout the City and encourages people to visit the site over the Month of April She is interested in hearing from Neighborhood Associations that wish to participate.

Teal Russell provided a homeless update. Seems like the City has reached a status quo with the Plum St. Village working well, the mitigation camp managing and looking forward to wood shelters, and unmanaged camps continuing without any good answers. There is also coming discussion of a formal RV site, but progress is slow.

RNA Grants

Jim R. has submitted a draft application for larger signboards. Lydia indicated that it is good to go.

Sherry is working with the artist Laurel Henn to finalize the application for a mural. There is a lot of interest and excitement about the project.

Missing Sidewalks on 7^th Avenue

Roger said that according to Paul Horton who lives on 7^th and attended a Core Team meeting, three of four property owners are okay with adding a sidewalk along the street. The Core Team will continue to work on this issue.

South Sound Children’s Reading Book Drive

Sherry reported on the ongoing Book Drive. It has been a great success in the past.

They will take books in any condition and if necessary, send them to others to handle them.

Removal of Infected Tees

Roger has contacted Tim Smythe and Michelle (Shelly) Bentley. All are waiting to hear from Michelle who indicated that she may have access to a waiver that the City has used for the insurance requirements.

Tim will also try to connect with Michelle.

Coffee Shop at Swantown Inn

The board discuss additional steps that could be taken to help efforts to get a coffee stand at the Inn.

The Board was generally in favor, but without better information about what others in the neighborhood feel, did not feel ready to provide a written endorsement.

Jim R recommended that Nathan reach out to the immediate neighbors to see if there is any strong objection.

ENA Board Meeting Minutes

February 10, 2021

Virtual Meeting

Attendees: Sherry Chilcutt, Cheryl Bayle, Nathan Allan, Chris Knight, Roger, Jim Rioux, Jim Sweeney.

Treasurer’s Report

Checking $516.86

Savings $1062.04

Signs $1305.24

Trees $153.02

Neighborhood beautification $ 409.29

Approval of January Minutes

Approved with Edits

CNA Report

Jim Rioux provided a brief update of discussion at the February 8meeting of the CAN. The major discussion items were as follows:

• Yến Huỳnh, the new Council liaison took over for Clark Gilman
• Lydia provide an update of this year’s matching grant program. Information is now on the city’s website
• Mike Reid, the City’s Economic Development Director provide a presentation on the ecumenic status o the City and COPVID-19 impacts. Overall the City is weathering the pandemic relatively well.

Mike’ presentation led to ad side discussion about barriers to first time home buyers and the importance of home ownership to building personal wealth.

Subarea Plan

Jim Sweeny provided an update of efforts related to the Armory.  He mentioned that the Amory is now up for acquisition and that there is an upcoming meeting with the City to speak to our legislative delegation

The Core Team met with ONNA. It was suggested that we make this connection a regular the event. At the last meeting we received input about how to proceed with efforts to get a sidewalk connection on 7^th Avenue

Ideas and leaders for 2021 projects

 Sherry asked everyone to list a item or two that they want to work on this year.

Jim Sweeney – Development of a Neighborhood Hub

Cheryle Bayle – Individual Asset Assessment project to identify talent in the neighborhood and improve connections.

Nathan Allan – Winter Walkabout

                        Block party at the Inn

                        7^th Avenue Sidewalk

                        Coffee Window at the Inn

Jim Rioux –   Individual Asset Assessment project

Sign boards

7^TH Avenue Sidewalk

Roger Horn   Variety show

Winter walk about

7^th Avenue Sidewalk

Block Party

Removal of infected trees

Chris Knight -I feel like I’m at my limit. Can offer serving in a co-leadership                                                position

                        Managing the shelter at FUMC

Sherry –         Mural at 620 Central. 

                        Housing

FUMC Shelter

Chris provided a brief update. Things are going well. They are not getting any complaints. It’s a beautiful thing to be there for people that have, in a way. fallen through the cracks. Most residents are elderly.

Jim S asked if s there anything we can do. Chris will check in with interfaith works.