October 2016 Board Meeting Minutes

747 Boulevard Rd SE  7pm – 9pm
Monthly Board Meeting of the Eastside Neighborhood Association
Board members in attendance: Brian Brannies, Jim Sweeney, Nathan Allan, Sherry Cillicut, Rita Sammons, Sheena Pietzold
Others:  Roger Horn

Treasurer’s Report from Sherry Cillicut

  • Checking $411.29
  • Savings $1061.60
  • Neighborhood Signs $1298.73
  • Legion Way Trees $151.69
  • Community Beautification $506.26

 

CNA Updates emailed from Sam Green

CNA 9-12-16

Code Enforcement
Mike Dexel spoke about his process of addressing problems in the City’s code, regarding nuisance homes. Several years ago, he brought the issue of a neighboring home that was causing a nuisance to the CNA. This led to him working with representatives from other neighborhood associations and then mayor Doug Mah to create a subcommittee of the CNA. This committee existed from 2009-2012 and focused on 1)identifying concerns from residents 2)making an improvement plan for city code enforcement and 3)proposing a repeat violator ordinance. City attorneys drafted the repeat violator ordinance and the city council passed it. The city also put resources into creating a system where people could track a code violation after they had filed a report. The system did not get off of the ground but the city mentioned being able to use a similar system that is going online soon (early 2017). After discussing this backstory, we discussed the City’s current process and philosophy of code enforcement. They currently send friendly reminders first asking for the nuisance to be abated or the violation remedied, then they move on to punitive fees, and eventually they can pursue some legal action. The city is also now weary of enforcing the repeat violator ordinance (Olympia Municipal Code 8.24, searchable here) because the 9th circuit court says it does not hold up as constitutional. We also discussed problems of graffiti and some neighborhoods have mentioned forming graffiti abatement teams. The CNA then formally voted to create a new subcommittee to 1) look at problems with and ways to improve the repeat violator ordinance 2)improve the feedback loop regarding code violations from the city and 3)possibly revisit the action plan for code enforcement improvement. I spoke with the chair of the subcommittee and we can elect someone to join the committee on behalf of ENA.

Land Use
The city gave a presentation on the several major laws that have come to govern Land Use regulations in the state of Washington. The presentation was actually really fascinating but not something I can do justice with via my scribbled notebook notes. I can track down my handouts if anyone is interested. Then Michael Johnston from the cooper crest neighborhood told about his neighbors process of dealing with land use review. In the fall of 2015, a developer put in an application to rezone a 5 acre parcel next to the cooper crest neighborhood. I believe he said it was to rezone from R-5 to higher density residential. Resident’s chief concern was that there weren’t any roads that would access any new development other than the small roads winding through cooper crest. The application went through the usual process and residents focused on bringing up concerns during the hearing that takes place in the rezone process. I don’t believe the project was entirely halted but I think the hearing wrote in stipulations that addressed the traffic connection (this last sentence is from memory so no quoting me).

 

CNA 10-10-16

Bike Corridor Follow-up
The final segment of the corridor (near three magnets brewing) should be completed in late fall or winter. The city has tried to get feedback from residents and has so far received 190 comments. Of those comments, about 90% are positive. The negative comments were that there was no more need for bicycle infrastructure, that the corridors had too many cars, and that the corridors were not direct enough routes. Based on the positive reviews, the city is considering the corridor test a success and will look at adding more across the city as they function best as part of a larger network.

ONNA
The process began in 2013 with members of 5 neighborhoods on the NE side of Oly forming a group to begin sub-area planning. They based their planning on the models used in Eugene and Vancouver. They spoke with the City and got approval to move forward as a recognized group. The city also put resources into doing a neighborhood profile that included demographic data (available as a pdf here). Using the models mentioned earlier, the group made sure that their subarea plan reflected the values and goals of the greater oly comprehensive plan. They broke their report, and their work, into identifying goals, objectives, and actions. To identify these qualities, they supplemented the neighborhood profile with a direct mailed survey to 3,000 area residents. They received 219 responses and made their plan, accordingly. Like I mentioned above, they are down to help us if we want to put the work in. Mike Dexel thought it made sense for us to go next and the city seems supportive.

Code Enforcement
A brief report back from the subcommittee stated that they had their first meeting on October 4th. They said they are currently working to 1)identify the problems with the current nuisance ordinance, 2) review the work of 2011-2013 to see what has and has not been effective, and 3) look into whether serious drug houses can constitute a criminal rather than ordinance-based issue. They are hoping to only exist as a committee for 2-6 months and we can still send someone if we want.

 

Sub area planning info from Jim Sweeney

Jim looked into what a sub-area planning process would involve. The City would want a designated planning committee to formally communicate with. They also would want the process to involve strong community outreach including area businesses, nearby neighborhoods, regional planning organizations, and other potential stakeholders. The NE Oly group met approximately monthly which is part of why it took as long as it did to get a final product. Future efforts may want to meet twice a month to keep momentum. The board discussed wanting something more specific than what came out of the NE Oly sub-area plan in hoping that the plan will lead to action in the future. Ideally, a sub-area planning committee would be a sub-committee of the ENA board. Board will reach out to neighbors at general meeting for interest in participating.

The board voted in favor of Jim drafting a formal letter to notify the City the ENA is interested in being the next neighborhood to make a sub-area plan.

 

Traffic calming device improvements/community beautification from Brian

Brian will select dates (probably 2 weekends)and  make a post on Nextdoor to ask for volunteers. The group will need to reach out to the neighbors living in front of or near the areas to be improved. Volunteers will need to wear safety vests and we will need to put up safety cones while doing the work (Brian will cover these small costs). The board discussed donating funds to the neighbor that keeps up the traffic circle at 7th and Sawyer.

Potential ideas for the next round of neighborhood grants:

  • Community reader board
  • Little lending libraries
  • Community pantries

 

Crime and Safety update from Roger

Neighborhood block parties – there was a lot of good turnout for the four block parties held across the neighborhood, and a lot of good feedback from the neighbors. The board discussed support for doing them again, potentially more frequently and in more areas of the neighborhood.

The next Eastside Crime and Safety Committee (ECSC) meeting will be on Nov. 3rd. Brian will attend as an ENA liaison. At the previous ECSC meeting, the group discussed how to expedite changes to the nuisance laws. The committee felt they were able to help keep the City’s attention and focus for code enforcement in the neighborhood to improve conditions for those near Central St. Improvements have been made, but committee still sees the need to keep pushing the City for changes.

Ideas for community engagement discussed:

  • Neighborhood walk in December
  • Neighbors paint windows – holiday theme
  • Garden tours

 

Other Items

Madison Elementary liaison – Mr. DSK (principle) liked the idea, board will discuss further at a future meeting

Emergency Preparedness – with the latest near miss “storm of the century,” ENA might want to organize some neighborhood emergency preparedness events, information, etc. Will discuss further at future meeting.

August 2016 Board Meeting Minutes

747 Boulevard Rd SE  7pm – 9pm
Monthly Board Meeting of the Eastside Neighborhood Assocations
Board members in attendance:  Brian Brannies, Rita Sammons, Sherry Cillicut, Sam Green, Sheena Pietzold, Jim Sweeney, Charlotte Claybrook, Nathan Allan
Others:  Roger Horn
Absent:  Melissa Bluestein, Susan Herring

Annual Picnic

Will be on Aug. 20,  4 – 7pm, Lion’s Park
Brian submitted the application and insurance.
Nathan secured a donation from Michael at Eastside Big Tom’s. he is arranging pickup
Brian secured Ralph’s Thriftway, and the Olympia Food Co-op.
Food preparation plans and logistics for BBQs were made.
Brian was taking care of reminders on Nextdoor.

ENA Meeting Signs

A number of the signs have been stolen. So more will be ordered after an assessment of ENA finances after the picnic.

ENA Liaision with Madison Elementary

As our neighborhood school, Nathan wanted to explore a stronger tie between the ENA and the school. The board agreed and Nathan is exploring more with Mr DSK the Principal (and ENA Resident).

Ideas for closer ties included;

  • Help with the garden
  • Help with events
  • Holding meetings at the school.

Treasurer’s Report by Sherry Cillicut

 Ordered dog waste bags and just sent an inquiry b/c they should be here by now.

Water jug for annual picnic was $25 at Home Depot. Picking it up today.

  • Checking $697.87
  • Savings $1061.45
  • Neighborhood Signs $1298.56
  • Legion Way Trees $151.65
  • Community Beautification $506.16

Roundabout Cleanup

The roundabouts (around 8) will be cleaned up and replanted this fall.
Waivers and sign-up will be put out at the Annual Picnic.

CNA Update from Brian Brannies

Subarea Planning: ONNA Subarea Plan has been released on website. there is an opportunity for the Eastside to be the next area. There was discussion on whether we were ready as a neighborhood and board. Discussion said maybe next year, after asking at the Annual meeting for interested parties. To make this the 2017 project of the year.
Downtown Strategy has been released. Calls for 5000 more residents downtown, amongst many other things. Read about it on the Olympia City Web site here.
Sam offered to directly put his CNA report on the ENA web site. Thus making some of his announcements and findings more time relevant.

Eastside Crime and Safety Committee (ECSC) by Roger Horn

The motion to have the ECSC become a committee of the ENA was tabled. The feeling was the group is making progress and we do not want to reign that in. The board feels that they are also dealing with Olympia wide issues, not just Eastside.

Roger has agreed to continue to report to the ENA board and the ENA board will help where asked or needed. Roger was going to coordinate posting about the block parties on Nextdoor and cross post with the ENA Annual Picnic.

The ENA is aiding in the block parties that will be held on August 26th.

Minutes submitted by Nathan Allan

July 2016 Board Meeting Minutes

 

747 Boulevard Rd SE  7pm – 8:45pm
Monthly Board Meeting of the Eastside Neighborhood Assoc.
Board members in attendance:  Brian Brannies, Rita Sammons, Sherry Cillicut, Sam Green, Sheena Pietzold, Susan Herring, Jim Sweeney, Charlotte Claybrook
Others:  Roger Horn
Absent:  Melissa Bluestein, Nathan Allan

 

Treasurer’s Report by Sherry Cillicut
   $692        Checking Account
~$1100      Savings
   $500       Community Beautification

 

Annual Picnic
Will be on Aug. 20,  4 – 7pm, Lion’s Park
Brian stated that the application and insurance fees will be approx $150.  Sam moved, seconded by Brian, to spend no more than $200 on fees.  Motion was approved.
Brian will explore potential donations from Michael at Big Tom’s, Ralph’s Thriftway, and the Olympia Food Co-op.  Brian moved, seconded by Charlotte, to approve a potential expenditure of $200 for food budget.  Motion was approved.
Food preparation plans will be finalized at the next Board Meeting on Aug. 17.

 

Garage Sale Update by Susan Herring
on July 23, 9 – 3pm.
Discussion of advertising strategies such as craigslist and Nextdoor
Google map created

 

Eastside Crime and Safety Committee (ECSC) by Roger Horn
Roger is a member of the newly-formed ECSC which is addressing crime and safety issues impacting the Eastside neighborhood. He along with Whitney Bowerman and a few other community members have met with Todd Cunningham (Code Enforcement) and will soon meet with Amy Stull (OPD), and Paul Simmons (Parks Dept.) to discuss these issues.
The concept of ECSC becoming an Ad-Hoc Subcommittee of the ENA was discussed.  It was decided to postpone that decision. Sam moved, seconded by Jim, to have an ENA representative attend the ECSC meetings and an ECSC representative attend the ENA meetings .   Motion was approved.  The next ECSC meeting will be held Aug. 4.
In an effort to promote community bonding, the ECSC is organizing Block Parties, scheduled for Aug. 26, 5 – 8pm.  There will be 4 locations, hosted by 4 neighborhood members.  Charlotte moved, seconded by Sherry, that the ECSC Block Parties be sanctioned by the ENA.  Motion was approved. Use of ENA signs to advertise the Block Parties was OK’d

 

Update on Nuisance Houses
The duplex on Central has an eviction notice effective September 19.
There is another possible nuisance house located at 715 Chambers.

 

Roundabout Cleanup
The roundabout at 9th and Sawyer will be cleaned up and replanted this fall.  More details to follow.

 

Rodents
There has been discussion of a community rat problem on Nextdoor.

 

CNA Update from Sam Green
Cannabis shops – no concern from CNA over licensed shops, citizens are urged to report suspected unlicensed sellers
Opportunity for Olympia Initiative will likely go to a public vote in November (1.5% income tax)
Olympia Municipal Parks District will have hearings to set tax rate for parks levee
ONNA Subarea Plan has been released on website
Olympia 2016 Construction Projects have been announced and are ongoing

 

 

Minutes submitted by Rita Sammons

May 2016 Board Meeting Minutes

Swantown Inn Bed & Breakfast, 1431 11th A15ve SE (corner of Central)
Wednesday, May 18th, 2016, 7:00PM – 9:15PM
Monthly Board meeting of the Eastside Neighborhood Association
Board Members in Attendance: Brian Brannies,  Nathan Allan, Rita Sammons, , Susan Herring, Jim Sweeny, Sam Green, Sherry Cillicut.

Absent : Sheena Pietzold, Charlotte Claybrook, Melissa Bluestein

Minutes

  • Neighborhood Garage Sale to be held week after Lakefair, Susan Herring taking charge of organizing. Date possibly July 23rd.
  • Crime and Safety
    • There is continued displeasure within the neighborhood about the Duplex on Central.
    • There was a spirited discussion on causes and frustration of a lack of perceived feedback from City Council and OPD.
    • A motion was  made by Jim to write a letter to city council regarding problem properties with possible actions, and for that letter to be presented at next Tuesday’s Council meeting by Brian. The motion was seconded by Sherry and unanimously passed.
    • Also tlak of helping neighbors formally with light
  • CNA Update from Sam Green
    • Discussion on Earthquake Preparedness and Disaster Plans at a neighborhood level.
    • Discussion on pathways and alleys being better lit
    • Discussion on Ne Neighborhood and their role in piloting subarea planning. The city has dragged its feet on this process and locked out other neighborhoods.
    • Push to covert septics to LOTT sewer. Very expensive and not many residences are doing it, cost is $30K+ per property. Run off from farms and landscaping causes huge nitrate problem in Henderson Inlet.
    • Arts Commission doing study on new Welcome Signs/Art for Olympia
    • Neighborhood Grants process, drawn out and inequitable.
  • Treasurers Report
    • Checking  $451.97
    • Savings  $1061.22
    • Signs $1298.30
    • Trees $151.59
    • Beautification  $506.01

Minutes submitted by Nathan Allan, Joint ENA Secretary

Notes from April 27 Meeting re: Crime in the Eastside

First United Methodist Church
Wednesday, April 27, 7:00 – 9:00 pm


Unrelated Updates:

Madison Elementary Plant Sale

Saturday, May 7, 9:00 am – 1:00 pm
Funds raised support the school

Bike Corridor Project

Michelle Swanson, City of Olympia
Pilot project
Info available at – olympiawa.gov/bikecorridors
Changes in the crosswalk and bulb-outs
Interim materials being used. Will make more permanent.
Connects Lions Park to downtown Sylvester park.
Some portions of bike corridor will not be open until winter.
Survey will be sent out.
Kickoff event in the next few weeks.

Crime Conversation:

Attending:
Olympia Police Department: Lt. Paul Lower
Olympia City Council: Clark Gilman, Nathaniel Jones, Jim Cooper
Over 60 Eastside neighbors

Duplex 1406-1408 Central St. SE

  • 70 calls for 1406 alone
  • Neighbors expressed concern about: “non-stop” visits by people in cars on bikes; apparent drug deal went down yesterday and cops didn’t show up until 3 hours later; “creepers follow me up and down the block, prostitution, drugs, and nobody does anything”; parking in front of homes, blocking driveways; “I feel I have open carry in my yard to let them know. I don’t want to have to do anything like that, but…”
  • OPD says they have been there every day, sitting in cars, knocking on doors.
  • Recent update – bank foreclosed, new, not local management company. Amy Stull is talking to management company. Eviction process underway. September 2016 is the lockout date for these houses. They could move out sooner, but that’s when they shut the home down.
  • What is the understanding of the water being turned off and is there a deal to keep it on? Can they still live in it?

Current State of Crime in the Eastside

  • Burglaries are averaging 281 residential burglaries.
  • Person crimes are tracked separately. Robbery, we’ve had 5 that have been reported.
  • Vehicle prowls are crazy throughout the city.
  • Cars stolen in a month – February 25. This is throughout the city, but the county has been having thefts as well. They are working on curbing it. March is at 10. They’ve used bait cars.
  • Violent crimes – very little; Olympia is generally safe.
  • Drive by shooting a month ago, on 4th Ave.
  • Crime has ramped up over the last year and a half.
  • Perception is that the Eastside neighborhood is getting pillaged; data does not support this. From the map you can see that there are only a few this week in our area.

OPD Staffing and Resources

  • 5 officers for city of Olympia from 5:00 – 11:00 pm, even less at night. Wednesday night they had 172 calls for service.
  • Using social media to help and spread the word to help find criminals. OPD is on Twitter, Nextdoor, Instagram. Weekly updates sent out. 8 officers will be working the streets on bikes this summer to get out in parks and downtown area.

Concerns About Available Resources

  • Neighbors expressed concern that city ordinances don’t provide for our safety. We need more than a bandaid , we had meeting 2 years ago but OPD is not powerful enough to stop it. We need to be solution-focused to combat crime. Frustration that felons get out of jail the same day – the system is failing with people that burglarize and get caught and then they are released.
  • Homelessness and drug addiction are problems nationally.
  • There is not a lot of jail space and OPD is frustrated as well when they arrest someone and their paperwork isn’t done but the person is back out on the streets. Working with the municipal courts to make sure certain people that need to be held, should be held.
  • Social services increasing, helps out the OPD to assist persons, maybe not hardened criminals, that need mental help or otherwise.
  • OPD does not have the authority to drug test people they arrest – they can only do a breathalyzer or blood draw if there is a DUI.
  • City just received a grant to have a Community Court. To help aid in law enforcement assistance diversion.
  • Neighbor expressed concern that call rate for Olympia is 4x the number of Tacoma calls? Argument ensued re: accuracy of this neighbor’s data.

Potential Solutions

  • We need to work together and get to know neighbors. We all have to do our part. The best way to deter crime is to know your neighbors.
  • Crime prevention through environmental design. Are there places for people to hide? Find out when your neighbors go to work.
  • Neighbor: threat indications – organic vs. non-organic activity. We can create groups and identify how to articulate things we’ve seen to the police. Initial force protection deterrents, soft target or a hard target? Get on Amazon, get alarms, bells and whistles. Try to beef up your security and make your homes look like they are a “hard target”.
  • Is there any legislation to be passed that can get people evicted more quickly, especially when there’s a criminal element. How far on the property can the code enforcement people come onto the property without a court order? Does WA state have stricter laws or more lenient laws?
    OPD has to protect everyone.There are many laws out there dealing with property and civil rights. Can’t just open their doors or their trunks.There used to be a time where you could and stake out a house or car, find a reason to pull them over and arrest them for something else and end up with a drug bust. 9th circuit has moved the authority away from cops to do that.
  • Code enforcement goes to properties to check up on homes that look likes they’re running a business.
  • Neighborhood night out?
  • Maybe organize a community clean-up. We need to bring something to the table to the maintenance people to find out about cleaning up the neighborhood. Maybe we need to approach it from a neighborhood association standpoint, but ENA participation is sorely lacking.
  • Block Watch. Amy Stull can give presentations. Notes from previous Block Watch presentation can be found here. This idea has fallen through in the past because neighbors have not stepped up to the plate to captain blocks. There needs to be a block captain.
  • Maybe we need more officers in the City of Olympia? There are many funding issues. Each officer is $100,000 per year for training and benefits. Through the budget process we can talk about how we can bring more resources to our police department. Currently, they are trying to pay for cameras in more areas to be able to monitor areas.
  • Some Seattle neighborhoods have private security firms in their area to patrol. According to one neighbor, in our area it costs $20 an hour to patrol the street. Sometimes these private security forces include people with lengthy criminal records – they are not the same as police officers.
  • City needs to put together a City wide crime task force to work on solutions.
  • Chief Roberts is open to how to pool resources but everyone in the neighborhoods to be more involved.
  • Councilman Nathaniel Jones- Fairly extensive outreach to see if the police force is reacting the way we want them to. Awaiting a report in the next month from the chief of police and their strategic plan to respond to the community. Budget of $500K was added for the OPD. Council is engaged and making efforts.
  • Get involved: Citizen advisory committees, know your neighbors, be in your yards more.
  • Brian – president ENA will help anyone install lights on their house.

Next Steps

  • Another meeting on Thursday, May 12, 7:00 pm at the First United Methodist Church to discuss where to go from here.
  • Have a liaison with the city at the next meeting. To “try to fix the broken window” we need to know what we can legally and not legally do to make a difference.

Thank you!

  • Thanks to all who attended, and offered input!