Category: Minutes

June minutes: approved.

Treasurer’s report: $818.64 in checking, $525.85 in savings, $1289.17 in sign fund, $1006.48 in certificate. 20 up-to-date dues-paying members.

Discussed content and layout of summer newsletter.

Discussed whether to use dues reminders. Yes? Also, Jenni will get a new pouch to hold dues money turned in at events.

Jenni got a copy of our certificate of incorporation, following a prior meeting’s discussion.

Picnic: BBQ secured, will be loaned from local business. We will provide an ad in the newsletter. Ruth is getting supplies (paper goods?). Elaine requested that we order burgers from Stewarts Meats again, all agreed. Chad will contact Kenny (?) about hot dogs. Don will contact someone at South Bay BBQ. Discussed music: Elaine will forward contact information from performer who contact her earlier in the year. Discussion of other performers, info booths. Informal asks to potential groups over the next two weeks.

Suggested purchase of an awning for use at the picnic and other events. Maximum $100, white, preferred with a lip on the sides for stenciling our name. Moved, seconded, approved.

Adjourned at 8:25 pm

Don Lemaster could not attend, but let Chad know that he’s voting yes on pathway project and has someone for BBQ duty at the picnic.

May minutes, Elaine: approved.

Treasurers Report, Jenni: $525.74 in checking, $1288.90 in the signs fund, $812.98 in savings, $1005.28 in a certificate of deposit.

Pathways Project, Elaine: discussed the potential project at Fairview and 10th, cleaning up a pathway as part of a city pilot project. Elaine will submit the application and be the volunteer lead on this project. Approved.

Newsletter, Bev: discussion, including picnic planning. Bev has final outline of articles.

T-shirts: came up during discussion of newsletter. Elaine will resend cafe press shop link. Also discussed a graphic done by Nikki McClure during the logo contest, we’d like to ask about using that as well for t-shirts, etc.

Picnic, Chad: discussion. Chad will write letter to coop to see if we can coordinate our picnics. We decided on tentative menu: pending other donations, same as in previous years.

Advertising for picnic and newsletter, Jenni: get correct info onto the website for rates. Elaine will find her draft letter. Set target of approaching 20-25 businesses for ads, Chad will mail, Jenni will handle follow-up.

501(c)3, Chad: with annual revenue of under $5000, not a whole lot of benefit. Also, we need a mission statement.

FYI, Ruth: Olympian will be featuring various n’hoods.

Park meeting, Elaine: Quick update on what happened at the public meeting, followed by discussion.

Future agenda: mission statement. (not July, but some other meeting)

Next agenda: picnic.

Adjourned 8:20 pm

Next meeting – July 13, Ruth will not be here.

April minutes: Elaine will review and resend April minutes for approval at the June meeting.

Chad presented a map with all individual units. Examined map, discussed uses.

Discussed this schedule – moved that we continue 2nd Tuesday, 7pm. second, voted all ayes. All potlucks to be general meetings: moved, seconded, all ayes.

Treasurer’s report (Jenni) – savings: $525.62, signs fund: $1288.62, checking: $843.27, certificate: $1004.04. Discussion of how people know when their dues are up. Bev suggested tracking, and sending reminders when dues are up. Discussion of solicitation. (bookkeeping rules? privacy rules?) I will find examples of soliciting dues renewal.

Non profit update (Chad) – waiting for electronic IRS filing, greatly reduced fee. Chad will send info to Don. Set to discuss at next meeting. Jenni will call sec of state about articles of incorporation.

Discussion of email lists, other electronic communication (Elaine): ena-announcement (ENA-only events, city notices relevant to n’hood), ena-discussion (open to all for notices & conversation). Can pictures be posted to the email list? Going to let Facebook lie fallow.

Picnic: Decided on date of August 21.

Newsletter (Bev): July 9 is story deadline. Ruth will have for delivery on July 27. Delivery by August 8. Stories: Lions Park? Picnic. Potlucks (Ruth). Meet neighbors. Survey? (Send CutePDF info to Bev.) Madison article (Ruth will talk to Yvonne). Gardening. Discussion of ad pricing. Jenni will write a draft letter.

Adjourned 8:43pm

Next meeting: June 8
Tentative agenda: 501(c)3 filing; dues renewal process; rough version of newsletter, specifically survey