Category: Minutes

• Approve last meeting minutes (can be read here: http://eastside-olympia.org/2009/02/19/february-board-meeting-minutes/)
  Minutes from February & January approved. Moved Chad, Jenni second.
• Newsletter (deadline is April)
  Meeting on 5/21, To Jessica on 5/1, Articles to Elaine & Chad 4/24.
  Income/costs. Ask Do’ops for discount in return for ad? Discussion of whether to pay for folding. Work party? Will have work party to fold & count. Tim, Jenni, Elaine, Chad all willing to volunteer.
  Topics agreed, will post shortly. amended 3/28: see below.
  Organize advertising information! Talk to Nova School about advertising: we changed our minds about taking ads from outside the neighborhood. “Reserve the right to refuse service.” Encourage local businesses to come to the picnic.
• Discussion around how much we should be involved with community re: public safety. Put information out? Reminders. Get to know your neighbors.
• Signs for meetings (Nathan can present example)
  Nathan showed a sign sample from VistaPrint, $14.99, double-sided. Get with logo, and sleeve for meeting date/location. Enough for all the board members, and post in the yards. Nathan will do design, get pricing & sample. Want color background, possibly a color from the website.
• Sex Offender Notices
  Do we want to send them through the Google Group emails? Discussion. Add resources page. Everyone will send Elaine suggestions to post on the website. (Also, Nathan will add Kate & Josh to the board email group.)
• Phone
  Discussion about whether to get the ENA its own phone. VOIP device vs prepaid cell vs Vonage vs Skype. Nathan will look into online options. Elaine will find notes about prepaid phones.
• Mail
  Jenni has some materials from Dept of Ecology re: eastbay project. Survey from Homes First! seeking feedback on affordable housing needs in the neighborhood. Will return to this topic. Good general meeting speaker?
• Neighborhood Coalition
  Nathan went to the Coalition of Neighborhood Associations meeting and talked about his experience at the meeting. Different levels of membership; Luke was on the Steering Committee. Asked for someone else to attend. Invite CNA people to our picnic. Josh might be able to go to the next meeting along with Nathan.
• Community Garden?
  Might be in the comprehensive plan? Also quick discussion of garden walk dates, possibly mid to late May, to be announced in the newsletter. Discussion of timing, connections with the city. Also vacant lots? Nathan will call David Hanna.
• Treasurer’s Reports: we have some memberships coming in, plus 2 Stormans’ checks ($35-$50?). We still have some cards, Jenni is taking them. amended 3/28: there are available Storman’s Thriftway 1% community rebate cards held by Jenni.
• New Business
  Casey: will have a project at the end of his Master’s (education) program 2 years from now.
  More discussion about community garden, projects for the future.
  Discussion of the Homes First! survey. Feeling that we don’t know enough to complete it, but we might want to have them submit an article and/or speak at May general meeting. Jenni will contact. (note: we need to set up se*******@**************ia.org.)
  More about Stormans cards, Jenni will contact to have more at the general meeting.

Proposed topics for May newsletter:

• meeting agenda/pres message
• outreach for new pres
• treasurer’s report
• meet your neighbor
• garden walk: mid/late-May?
• new board members
• picnic planning
• google group promo
• ads
• membership form
• slow walking signs (also add to website)
• parks update
• homes first

attending: Luke, Elaine, Ann, Tim, Chad

reviewed November minutes, approved.

Update: newsletter will go to press tomorrow, has 4 ads & pretty much pays for itself. Compass Rose is doing a full year of quarter sheet.

Board Elections

Casey is not going to be on the board, Nathan will be resigning as VP but staying on the board.

Feb. general mtg is at St Mike’s.

Explanation of the process: general members elected at the general meeting, board members elected at the Feb board meeting. Discussion of what the roles are supposed to be. Email to Mark Derricott (came to last meeting) and Tim Byrne (doing grafitti stuff), asking if they’re interested.

Chad mentioned city-organized wood chipping events. Will be on fewer days because of budget cuts.

Tim wants to help with newsletter distribution; Jessie manages distribution. Is there a need? Not sure.

Will be printing 1150 this time to make sure there’s enough.

Chad is going to take on newsletter production. Tim requested sudoku. 🙂 Some mention of interesting ideas floating around for other newsletters, possibly city-wide.

1. October minutes reviewed

Spelling of Jeni’s name corrected. Minutes accepted with corrections.

2. Board elections (Feb 2009)

we need 3 new board members to get to 10-member quorum, plus we need almost all new officers. Jeni Jenni will be continuing as Treasurer. Elaine volunteered to take on secretary. Ann would be willing to stay on for the numbers. Sam and Tim are still definitely on board, and we’re assuming that Jessie is still on.

We all need to do some inviting — in person, on the site, in the newsletter. Luke will reuse last year’s article for recruitment.

Chad suggested only 5 people required on the board? General discussion is that the neighborhood is too big, and with only 5 people it’s hard to assume everyone will be there. Nathan said that maybe we can get people for perspective, are there past people we can ask to do? It’s just hard to get to the meetings sometimes, just commit to a couple of board meetings and be active by email.

3. New bank account

We have a new account at same institution (WSECU), since many prior signatories are no longer available.

We discussed who to put on the account. According to Jeni Jenni, we just need to put into the meeting minutes who is a signatory. Agreed that the signatories will be President (Luke) and Treasurer (Jeni Jenni).

Chad talked about using the info to do donations.

We talked about BBQ for future picnics, Chad asked about buying one, could be tricky. Luke suggested renting one next year.

4. newsletter

Don is no longer a reliable printing source, we had it printed at d’oops for $170. We have 2 reams of the large size paper remaining, which is enough for the February newsletter.

After February, we agreed to go to a smaller size (probably legal) with additional information on the web. We may be able to use the city copier with that size, which we can’t do now. Also, the paper costs half as much for legal vs 11×17.

articles:

• general meeting agenda: open mic, elections, and *something*
• elections
• Jessie’s meet your neighbor
• garden tour follow-up, Chad will write together with Tim
• pesticide-free project (if follow-up is available)
• walk and roll program?
• “we’ll promote your club” article, Elaine will write

ads

• Swantown Inn
• Olympia Coffee?
• Chad will approach Einmalens, Bike Stand, Bike Tech, Gravity Bar
• Reneta (sp?) Wilson, insurance agent
• Luke has info for Brooks Plumbing, Compass Rose

We can fit maximum four ads (if too many, Nathan will give up their ad). We discussed web advertising for future.

Luke mentioned the new OPD Google Map of crime incidents. Some discussion of auto theft issues, some tree-related vandalism, empty houses, issues at Lions Park followed.

Chad asked about doing newsletter routes on Google Map. Elaine & Luke said it’d be arduous.

Denise Halloran has been working with the city — Boundary St to get speed reduction measures in 2012, traffic study done “neighborhood traffic management” between 10th & Legion. What she did: wrote formal letters, they did a traffic study, person who applies has to find someone to staff the speed trailer.