August 2015 Board Meeting Minutes

Swantown Inn Bed & Breakfast, 1431 11th Ave SE (corner of Central)
Wednesday, August 19th, 2015, 6:30PM – 7:30PM
Monthly Board meeting of the Eastside Neighborhood Association
Board Members in Attendance: Nathan Allan, Brian Brannies, Sheena Pietzold, Rita Sammons, Sherry Cillicut

Minutes

  • June/July Minutes approved.
  • Annual Garage Sale
    • We heard from several people saying it didn’t go very well this year. Coordination was not great, so we should work on improving it next year.
    • We have a possible volunteer to help coordinate next year.
  • Annual Picnic Planning
    • Insurance ended up costing $101.
    • Reservation of Pavilion was $25.
    • OPD and OFD sending officers and Fire truck during the event.
    • Recycling and Organics to be provided (Nathan will pick-up).
    • Food and Drink: Burgers being provided completely byEastside Big Tom.
    • The Eastside Co-op donated $100 and Ralph’s donated $50 gift cards. Brian and Rita will shop and bring side dishes, deserts, etc. from these stores.
    • ENA will purchase hot dogs, buns, and beverages. Nathan will pick-up.
    • Entertainment: Live music confirmed. Donated by Brian Brannies and Sheena Pietzold
  • Treasurers Report
    • $367.15 in Checking
    • $1360.47 in Savings
    • $1297.53 in Neighborhood Signs fund
  • New business
    • Update on matching grant: working on finalizing agreements to be able to move forward. The City will be paying for general liability insurance to protect the neighborhood association in the event of a lawsuit. All volunteers will need to sign an agreement with the City to protect the ENA. The City will provide appropriate safety equipment necessary (with the main foreseeable hazard being traffic). The City is also working on provisions to allow us to carry the funds over to 2016 since this process has taken so long.
    • Medela rezone update: the city hearings examiner recommended to the city council to upzone the area. Next steps: city council will vote on whether to upzone. Doug Deforest (representing TTOD) would like to come to the September board meeting to talk about TTOD and their ideas for the future of the area.
    • Nathan met with Lt. Holmes from OPD about a house in the neighborhood that the neighbors have been complaining about. There are proposed changes to city ordinances to make it easier for OPD and code enforcement to take care of these kinds of issues. Until then, we should try talking with our neighbors and telling them our concerns.
  • Minutes submitted by Sheena Pietzold, Joint ENA Secretary

August Board Meeting Agenda

Swantown Inn Bed & Breakfast, 1431 11th Ave SE (corner of Central): Directions to the Swantown Inn..
Wednesday, August 19th, 2015, 6:30PM – 7:30PM 
Monthly Board meeting of the Eastside Neighborhood Association.

Agenda

  • Approval of June/July Minutes.
  • Annual Garage Sale
    • How did it go?
    • We had a possible volunteer to help coordinate next year.
  • Annual Picnic
    • Planning
      • Insurance ended up costing $101.
      • Reservation of Pavilion was $25.
      • OPD and OFD sending officers and Fire truck during the event.
      • Recycling and Organics to be provided (Nathan will pick-up).
      • Any new items to add to event?
    • Food and Drink
      • Burgers being provided completely by Eastside Big Tom.
      • Other donation food items?
      • ENA will purchase hot dogs and buns (Nathan will pick-up).
    • Entertainment
      • Musician confirmed? What time?
      • Anyone have games?
  • Treasurers Report
  • New business.

Please note you do not need to be a board member to attend. We start promptly at 6:30pm.

June/July 2015 Board Meeting Minutes

Swantown Inn Bed & Breakfast, 1431 11th Ave SE (corner of Central)
Wednesday, July 8th, 2015, 6:30PM – 8PM

Attendees: Nathan Allan; Brian Brannies; Kathleen Blanchette; Susan Herring; Rita Sammons; Sherry Chilcutt; Melissa Bluestein; Theresa Goen-Burgman

 

  • Approval of May Minutes
  • Dog waste stations update
    • $160 per year for bags; buying twice a year
    • Most are being managed, except the Union Fairview walkthrough.
    • More bags were ordered and distributed as necessary.
  • Neighborhood Matching Grant Update
    • Grants need to be exempt from having to hire unions.  Extra reporting requirements if affecting public land.
    • 2/3 of grants approved don’t meet the city requirements
    • Traffic circles meet the requirements.
    • Beautification grant planning.
      • Might be delayed do to funding
  • Annual Garage Sale
    • Extra signs were ordered.
    • Signage should go up after the meeting.
    • Banner for the picnic is here as well.
    • Nathan will resend the event info to print out!
    • Signs should go up ASAP!
    • KAOS has community board.
  • Annual Picnic
    • Planning
      • Reach out Olympia Co-Op for donations: Brian (last year Co-op $100; Ralphs $75
  • Are we still swapping the time, considering the Neighborhood Matching Grant did not come through?
    • We are going to leave the time from 4-7pm; Park is rented out for day by Nathan
  • How many attendees should we plan for?
    • 40-50.
  • Should we try and find cheap or free entertainment, trying to increase the appeal of the event?
    • Brian is reaching out to someone at Evergreen who know other musicians.
    • Susan knows a band with former city councilman Pat Cole.  She will look into the this more.
    • Budget
  • Should we set a budget?
    • Last year was $200
    • This year for $300 – vote by board members – approved.
  • Food and Drink
    • Brian: Beerwerks (no response yet)
    • Coolers for drinks?
    • Nathan to speak with Big Tom’s about possible donations
  • CNA – Report from attending CNA meetings.
    • No report for this meeting
  • Treasurers Report
    • Sherry says we are a little low on funds but we need people to be paying their dues.   Sherry/Nathan will send something out to members.

 

New business

  • Defaced sign at 9th and Boulevard for Medella rezoning.
  • Sound barriers:
  • Medella project: Borders of area are of concern.  Overlap into cemetery.  Deeded land in 1857 so not a lot of surveying has been done.  No recorded surveys for the Medella property.  Should be adverse possession for cemetery.  Still considered non-project so city said to wait until it becomes a project.