Category: Meetings

Luke asked if anyone needed to review the September minutes.  With no one asking to review the minutes, Casey moved that the September minutes be accepted as submitted.  Nathan seconded.  Passed with no objections.

Luke told the board that Thurston Regional Planning had asked the ENA to put their name to a grant for money to get a mid-block crosswalk at Madison Elementary.  The issue is that the school encourages parents to use the parking lot at the Methodist church when dropping kids off and picking them up, but there isn’t a crosswalk there, and most kids and adults do not walk up or down the block to use the crosswalk.  City of Olympia has agreed to pay for the striping and signage, but asked the Olympia School District to pay for the ADA ramps and they don’t have the budget for them.  The crossing guards can’t use a crosswalk without the ramps.  Luke, Sam and Whitney voted at the September Board meeting to allow to use of the ENA’s name to the grant, as this has been an issue that has been raised with many of the neighborhood residents.

Jenni Fleming has volunteered to be Treasurer.  She will serve the remainder of Mark’s term, which is until February when we have elections.  Jenni, Luke and Mark will be getting together shortly to have “Treasurer Training.”  Luke and Mark are going to go to the bank to get the accounts taken care of.  The issue is that to remove a person everyone on the account must agree and there are several signatories on the account who are no longer on the board, but the primary (Mark), can close the account, so they will close the account and open a new one in ENA’s name with Luke as the first signatory and then add Jenni.  It will be discussed at a future board meeting if anyone else needs or should be named on the account.

Luke presented a question from Chad Akins regarding newsletter advertising.  He was curious to know if there was any rule that the advertisers had to be within the ENA boundaries.  Everyone agreed that there weren’t any such rules.  Sam pointed out that his business had advertised and they aren’t within the neighborhood boundaries.  We tried to think of a business or business type that we wouldn’t want advertising in our newsletter and couldn’t think of one.

Luke attended the Coalition of Neighborhoods Association general meeting.  The CNA functions as a clearinghouse to disseminate information to all the Neighborhood and Homeowner Associations in Olympia.  They aren’t officially recognized by the City of Olympia, but appear to have been more active in the past 6 months or so.

There were three topics raised at the CNA meeting.  The first was a presentation by Army Assisted Services which is an on-base resource center that helps the enlisted get in touch with the services they may need; i.e. counseling, financial, etc.

The second topic was a proposal that has been submitted to the City by the Northeast Neighborhood Association, called “Sidewalk Connectors.”  They are low-cost sidewalks for homeowners who live on auxiliary streets where currently there are no sidewalks.  They are called Terra Blocks and are a porous rubber / plastic square that are staked together.  The biggest issue is that the city may still require a contractor to install them.

The third topic was a public participation grant through Washington State Department of Ecology.  The Thurston Public Health and Social Services Department’s Environmental Health Division has asked neighborhoods to apply for a grant to be used for their Pesticide Free Neighborhood program.  This same project was done last year as a test in the East Bay Neighborhood.  They are looking for at least 10 households in a neighborhood to participate.  It would be a 10 month commitment, they would evaluate the current chemicals you are using, remove the harmful ones, and provide ecologically friendly alternatives as well as tools, information, and monthly classes.  The folks from the Thurston Public Health can assist in providing wording for the grant, but can’t apply for it for our neighborhood.  The cost is $19,595 ($16,500 staff, $3,095 materials) for the first neighborhood and $6,595 for each additional neighborhood.  It is not a matching grant so the ENA doesn’t have to worry about making or paying any money.  Luke asked if anyone was interested in completing the application for the neighborhood as it has to be submitted before November 3rd.  Jessica Archer and Tim McLeod volunteered and Luke will forward the information to them.

The last thing to come out of the CNA meeting was that they have openings on the steering committee for short-term appointment (until February 2009) when they hold their elections.  Luke offered to ask for one of the positions and asked if anyone had any objections, none were raised.

Nathan asked if Luke was still in communication with the city regarding Madison Scenic Park.  Luke calls David Hanna about every 6 weeks.  There is currently money set aside for the park but they expect 20 – 30K to go towards repair of the trail and hill stabilization.  They will know when the final budget is set how much they will have and in early spring they will have the first meetings for community input.  The biggest hurdle that may stand in the way of the garden project is that a park is “for the public good.”  If private individuals are growing food for their private use, how is it for the public good.  Other cities have overcome this, so we should be able to as well.  The other issue is that there will need to be a partner organization to actually manage the garden.  GRUB has said they aren’t necessarily interested as their plate is full, but Olympia has numerous organizations with experience in this.

The General meeting is scheduled for November 13th.  Currently on the agenda is a 5 minute Open Mic, TerraCommons has a presentation and Tim and Chad are going to talk about winter gardens, and send around a list to sign up for garden tours.

The newsletter will be going to print soon. There will be an article for the elections in February, and the ENA’s new vandalism / graffiti program.

There has been an increase in reported vandalism in the neighborhood, but according to our neighborhood officer there hasn’t been an increase worth noting in our overall district.  We talked briefly about how to handle calls about vandalism, whether to send out an email immediately or not.  We all agreed that they haven’t been that frequent and they should go out immediately with suggestions on crime prevention.

The meeting was adjourned at 8:15pm.

The program is a consortium of Safe Kids International, City of Olympia, Intercity Transit, Thurston Regional Planning Council.

The immediate goal is to encourage students to walk, bike or bus to school, to educate students about safety and to educate parents abut safe driving, especially around the school, and the benefits of fewer vehicle trips around school at arrival and departure times.

The long-term goal of programs of this nature is to build a school program that facilitates a generation of kids looking at transportation differently (walking, biking, other alternative transportation).

The biggest issue in the Eastside neighborhood is traffic and speed (as opposed to safety) for kids walking to school.

Kathy is pursuing grant money for a crosswalk to be built across Legion Way, in front of the entrance to Madison.

TRPC would like to have ENA support for the grant. Sam, Whitney and Luke agreed and gave permission for the ENA to co-sponsor the grant. No financial commitments were made.

October 8 is international Walk to School Day and monthly walking events will follow thereafter.

Terry expressed concern about neighborhood safety (stolen bikes and cars being broken into)

Officer Ryan (lastname) reported that in a 1 week time frame in August there were 15 robbery-related incidents in the Southeast Olympia area (from Plum Street east to Lacey/Olympia city limits and 4th Ave south to Yelm Highway)

The City has 5 districts, with one officer in each district at a time, plus a roving officer.

Part of the purpose of this is to encourage community-oriented policing (allowing the police officer to get to know a specific geographic area and its residents).

Tim Byrne, Eastside neighborhood resident has offered to work on a ENA’s vandalism program based on the success the the Northeast Neighborhood Association has had. Amy Stull with the Olympia Police Department meet with Tim & Luke. The City provided the ENA with a graffiti kit.

The ENA will use SeeClickFix, a free web service for community residents to report vandalism. Additional information will be on the web site and email lists shortly.

Luke spoke with David Hanna at the Olympia Parks Department regarding the Madison Scenic park. The Sunset Park garden project was a pilot project and is still be evaluated (it has 2 or 3 years left on its lease at which time both sides will reevaluate and decide whether or not to continue). Go past a pilot (or a second project) would require a strong answer to the question of “public benefit” of a semi-private garden on public lands.

The City really wants both a strong answer to the question public benefit and would likely want a strong partner organization to be involved – Grub at this time has expressed that they are too busy with other projects to seriously consider another. The ENA, as currently formed/staffed, likely does not have the skills or staff to be the primary partner in such a project.

The City currently has approximately $150,000 designated to do capital improvements to Madison Scenic park in 2009. While the budget is currently in-flux if this money is still in the budget  they will begin planning a public input process in early 2009 (January/February timeframe).  Approximately 30% of this amount is already designated to basic improvements (safety and access upgrades). The president will continue to stay in contact with Parks & Rec in regard to this project.

The next ENA newsletter will go out in mid-October. Now is the time to suggest articles.

Whitney’s board term will end in February and she will not be continuing on the board or with the newsletter. The ENA should start looking for someone to take over the newsletter duties effective February 2009. Although hopefully we can address this sooner so that the new person can cross-train.