Category: Minutes

Minutes taken February 17, 2011 by Elaine Nelson, Secretary. Chad Akins, president, presiding.

Board Members present: Elaine Nelson, Chad Akins, Don LeMaster, Jenni Fleming, Ruth Middlebrook, Sam Schroeder

Called to order 7:04pm

Announcements: Elaine Nelson – Pathway cleanup event, Saturday February 19 at 10am.

Treasurer’s Report, Jenni Fleming: 3 new paying members this evening. Jenni will provide a complete report by email to be added here.

Elections, Chad Akins:

• Up for re-election: Chad Akins, Elaine Nelson, Jenni Fleming
• New nominations from the floor: Nancy Thompson, Darleen Muhly, Karen Rogers, Kate Wulf
• Chad Akins and Don LeMaster spoke about the ENA’s role in the community, visions for the future, and board member responsibilities.
• Moved to accept full slate of nominations, seconded, approved.

Adjourned 7:20pm.

Present: Elaine Nelson, Bev Kooi, Chad Akins, Jenni Fleming, Don LeMaster, Ruth Middlebrook

Announcements: Bev’s granddaughter was elected homecoming queen at OHS. The Lions Park grand opening will be October 14.

October potluck: seven candidates have responded.

2011 Potluck location – we have a commitment from the Light & Life Church through December. Discussion of future of that location as a potential community center. Motion: Don & Chad will speak with church staff, Chad will look into grant opportunities, Elaine will start a vision document, with a check-in on the 21st. Moved, seconded, approved.

2011 Picnic – Motion: reset annual date to second Saturday in August. Moved, seconded, approved. Elaine will send proposed planning schedule.

ENA publications: discussion of art calendar for 2012. Possible topics for future newsletters: scavenger hunt, how well do you know your neighborhood, history tidbits. Discussion of uses for trove of healthy lifestyles brochure. Three routes are in need of delivery people; Chad agreed to take one.

Legion Way trees – Motion: establish separate savings for donations received for trees. Moved, seconded, approved.

Marketing: Elaine will create starting list of outlets for promoting ENA activities. Discussion of focus for marketing and outreach efforts.

501c3 update – Mark Derricott will review liabilities and Chad will provide a report to the board by December 8 for review.

December 2010 meeting/potluck: decided against having a separate board meeting. If votes or discussion are necessary, we’ll pull aside during the potluck.

February 2011 board elections: Bev will be stepping down. All board members need to start recruiting new board members.

Minutes accepted as written.

No treasurer’s report.

Pathway project (Elaine) – the location we submitted is also planned for fixes by Public Works, so our project will definitely be accepted, and we should look forward to a successful project. Will have more info after staff comes back from vacation.

Legion way trees letter (Elaine) – draft letter submitted to board for supporting Legion Way tree management plan; approved as written. Elaine will follow up to make sure it gets sent in on ENA letterhead.

Newsletter delivery update (Ruth): Mostly went well. Some routes had incorrect numbers. Discussed whether to deliver to big apartment block on Eastside, agreed that we should get some to those folks. Ruth will be continuing to update the list.

Picnic

• Need insert for yard signs: “ENA Picnic/August 21/11 am/Lions Park” in BIG font. Elaine will create and email; Bev will make sure hard copies get to those who need them. Elaine will also make sure that there are signs up at the park shelter.
• Discussion of food. Don will be picking up bbq at 10am and set up by park shelter by 10:30am. He will also get anything we need from Costco, including an awning as discussed at the last meeting. Ruth will bring paper goods from our existing supply. Info is needed about status of hot dogs and water.
• Discussion of entertainment and information booths, status report to follow. Ruth suggested checking with the parks department about borrowing sports equipment for the kids.
• Materials needed for our table: potluck fliers (Bev will make), membership forms (Elaine will bring), email address signup, volunteering signup.

September potluck (Ruth) – Discussed location, decided to go with the church because of the lateness of the season. Also determined that board meeting would be two days earlier, so we will handle any board business at the potluck if necessary.

Newsletter – Discussed when to put out next newsletter. Decided that if we have a candidates forum for the next election, we should put out a newsletter prior to the October potluck. Bev will contact candidates after the primary to invite them to our event. Newsletter content deadline will be (approx) Sept 13. Proposed articles: school, pathway, legion way, meet the neighbor, treasurer/president, park update, ping-pong (?). Elaine will edit this edition, please email any additional story ideas.

Adjourned 7:50pm.

Next board meeting September 16 at Light & Life Church.