The City of Olympia Parks, Arts and Recreation Department will be holding a public meeting about upgrades to Lions Park tomorrow, Tuesday May 25, at 6:30pm. The meeting will be at the Light & Life Church on 7th & Fairview. Parks staff will be sharing proposed changes to the park, including shelter and playground equipment changes.
May 11, 7pm, Fire station meeting room (100 Eastside NE)
Present: Elaine Nelson, Chad Akins, Jenni Fleming, Don LeMaster, Bev Kooi, Ruth Middlebrook
Call to order 7:11pm
Chad presented a map with all individual units. Examined map, discussed uses.
Discussed this schedule – moved that we continue 2nd Tuesday, 7pm. second, voted all ayes. All potlucks to be general meetings: moved, seconded, all ayes.
Treasurer’s report (Jenni) – savings: $525.62, signs fund: $1288.62, checking: $843.27, certificate: $1004.04. Discussion of how people know when their dues are up. Bev suggested tracking, and sending reminders when dues are up. Discussion of solicitation. (bookkeeping rules? privacy rules?) I will find examples of soliciting dues renewal.
Non profit update (Chad) – waiting for electronic IRS filing, greatly reduced fee. Chad will send info to Don. Set to discuss at next meeting. Jenni will call sec of state about articles of incorporation.
Discussion of email lists, other electronic communication (Elaine): ena-announcement (ENA-only events, city notices relevant to n’hood), ena-discussion (open to all for notices & conversation). Can pictures be posted to the email list? Going to let Facebook lie fallow.
Picnic: Decided on date of August 21.
Newsletter (Bev): July 9 is story deadline. Ruth will have for delivery on July 27. Delivery by August 8. Stories: Lions Park? Picnic. Potlucks (Ruth). Meet neighbors. Survey? (Send CutePDF info to Bev.) Madison article (Ruth will talk to Yvonne). Gardening. Discussion of ad pricing. Jenni will write a draft letter.
Adjourned 8:43pm
Next meeting: June 8
Tentative agenda: 501(c)3 filing; dues renewal process; rough version of newsletter, specifically survey
The board will be meeting on Tuesday, May 11 at 7pm at the Fire Station at 100 Eastside (http://olympiawa.gov/en/city-services/fire-department/station-locations.aspx)
Agenda – tentative, please bring/send suggestions
* Meeting schedule (ie, does this work for everybody?)
* Notice posting process (Elaine is working on a process)
* Newsletter (?)
* Non-profit report
Reminder of notes from recent informal meeting:
1) Separating the board meetings from the potlucks. Tentatively, we
are looking at the 2nd Tuesdays for board meetings. We will try this
with our next board meeting, now scheduled for Tuesday May 11 at 7pm.
2) Discontinuing separate “general” meetings, since the potlucks are
open to all members. We do still need to have board elections at the
February meeting/potluck.
3) Don has agreed to take on programming for the potluck evenings.
Anyone who has ideas or connections should let him know.
4) Bev is TEMPORARILY serving as newsletter editor. We discussed
changing the timing and frequency of the newsletter.